Administrator

PKF Doyle & Associates; Wellington; On-site; NZD 40,000 - 55,000; Full time

Benefits offered by this job

Professional development opportunities

Supportive workplace culture

Job summary

PKF Doyles is seeking a detail-oriented Administrator to join our Whanganui office. This full-time role supports staff and clients, coordinating schedules, documents and communications to ensure smooth daily operations.

The successful candidate will have strong organisational and communication skills, with experience in an administrative environment and proficiency in Word, Excel and Outlook. A collaborative, client-focused mindset is essential.

Qualifications

• Experience in an administrative role, ideally in a professional services environment.
• Strong organisational and time-management skills with the ability to prioritise multiple tasks.
• Excellent written and verbal communication skills.

Responsibilities

• Manage office scheduling, appointments and meeting coordination.
• Provide comprehensive administrative support to staff and partners.
• Handle general office duties including phones, correspondence and enquiries.
• Maintain filing systems, physical and digital, ensuring confidentiality.

Skills

Organisational skills

Time management

Communication

MS Office proficiency

Tools

Word

Excel

Outlook

Job description

About the role

We are seeking a detail-oriented and organised Administrator to join our team at PKF Doyles in Whanganui. This is a full-time position that plays a crucial role in ensuring the smooth and efficient operation of our office. As Administrator, you will be the backbone of our administrative function, providing essential support to our professional staff and ensuring that our clients receive the highest level of service. This role is fundamental to maintaining our operational excellence and supporting the delivery of our professional services.

Key responsibilities

• Managing and organising office scheduling, appointments, and meeting coordination
• Providing comprehensive administrative support to professional staff and partners
• Handling general office duties including answering phones, managing correspondence, and processing enquiries
• Maintaining filing systems, both physical and digital, ensuring accurate record-keeping and confidentiality
• Preparing and formatting documents, reports, and presentations
• Managing office supplies and equipment inventory
• Coordinating client communications and managing client documentation
• Supporting the organisation of meetings and events
• Performing data entry and maintaining databases
• Contributing to general office administration and special projects as required

What we're looking for

• Proven experience working in an administrative role, ideally within a professional services environment
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook
• Ability to work both independently and as part of a collaborative team
• Attention to detail and accuracy in all tasks
• Professional telephone manner and strong customer service orientation
• Discretion and ability to handle confidential information with integrity
• Flexibility and adaptability in a dynamic office environment
• Familiarity with accounting or professional services industry practices is desirable

What we offer

PKF Doyles is committed to creating a supportive and inclusive workplace where our team members can thrive. We offer competitive remuneration commensurate with experience and qualifications. You will have the opportunity to work with a friendly, professional team in a collaborative environment. We support professional development and encourage ongoing learning. We believe in work-life balance and foster a culture where employees are valued and respected.

• Additional benefits include access to professional development opportunities and a positive workplace culture that prioritises the wellbeing of our staff.