Practice Admin & Client Services Coordinator

Aotearoa New Zealand Association of Social Workers; Wellington; On-site; NZD 45,000 - 65,000; Full time

Job summary

Long + Cowan, a well-established Chartered Accounting practice, is seeking an organised administrator to support practice administration, client service and office operations in Wellington. You will coordinate client onboarding, maintain records and assist with meetings and reporting.

Ideal candidates have strong MS Office skills, experience in practice administration, and the ability to manage multiple priorities with minimal supervision. Experience with Xero or MYOB is a plus.

Qualifications

• Experience in administration or office coordination.
• Excellent organisation and attention to detail.
• Strong written and verbal communication skills.
• Ability to build relationships with clients and stakeholders.
• Comfortable managing multiple priorities and working independently.
• Proficiency with Microsoft Office and business systems.
• Experience with Xero or MYOB is advantageous.

Responsibilities

• Coordinate client onboarding and maintain client records.
• Support AML/CFT compliance requirements.
• Manage Companies Office filings and statutory records.
• Prepare and issue client correspondence, engagement documents and reports.
• Assist with scheduling meetings and coordinating client communications.
• Support accounting team with administrative tasks.
• Coordinate Annual General Meetings and committee meetings.
• Prepare agendas, packs and minutes.
• Maintain owner and body corporate records.
• Administer levies, supplier payments and owner communications.

Skills

Administration

Client service

Attention to detail

Microsoft Office

Xero or MYOB

Independent work

Education

High school diploma or equivalent

Tools

Xero

MYOB

Microsoft Excel

Job description

Long + Cowan, a well-established Chartered Accounting practice, is seeking an organised administrator to support practice administration, client service and office operations in Wellington. You will coordinate client onboarding, maintain records and assist with meetings and reporting.

Ideal candidates have strong MS Office skills, experience in practice administration, and the ability to manage multiple priorities with minimal supervision. Experience with Xero or MYOB is a plus.