Office Administrator

West Eyreton School; West Eyreton; Presencial; NZD 50.000 - 60.000; Jornada completa

Descripción de la vacante

West Eyreton School is seeking an Office Administrator to join the front office on a full-time, term-time-only basis (33.75 hours per week, Monday to Friday). The role supports teachers and leadership with essential administrative tasks, student records, enrolments, and communication across newsletters, calendars and HERO app.

The ideal candidate will bring strong communication skills, privacy integrity, and the ability to learn new platforms quickly, including HERO, Canva, and Google Workspace.

Formación

• Excellent written and verbal communication skills.
• Bi-cultural awareness when greeting whānau and visitors.
• Commitment to te reo Māori and tikanga in daily interactions.
• Integrity and strict privacy of student and staff information.
• Sound judgement and ability to work independently.

Responsabilidades

• Manage general office operations and record-keeping per school policies.
• Provide front-desk reception duties and direct calls to staff as needed.
• Process and maintain student records, enrolment documents and attendance data with accuracy.
• Manage new enrolments and be the first contact for new families.
• Monitor student sickbay visits and medications, maintain first aid kits.
• Organise termly orientation for new families and annual community events.
• Publish fortnightly school newsletter; update website, calendars and HERO app.
• Utilise school management systems to record and retrieve information efficiently.
• Support implementation of office-related school policies and procedures.

Conocimientos

Communication

Detail oriented

Independent work

Privacy and confidentiality

Herramientas

HERO

Canva

Google Workspace

Kindo

Website management tools

Descripción del empleo

About us

West Eyreton School is a thriving Primary School committed to providing high-quality learning experiences and fostering a positive, inclusive school community. Our mission is to support every student in achieving their potential whilst developing their confidence, independence and respect for others. We value dedication, collaboration and a passion for education. Our school is proud of its strong relationships with students, families, and the local community.

About the role

Wai-a-Rai West Eyreton School is seeking a dedicated and organised Office Administrator to join our team on a full-time, term-time-only basis (33.75 hours per week), Monday - Friday. This role is pivotal in ensuring the smooth day-to-day operations of our school.

You will be the welcoming face of our front office, providing essential administrative support that enables our teaching staff and leadership team to focus on delivering excellence in education. This position plays a vital role in creating an efficient, welcoming environment for staff, students and visitors.

What you will be doing:

Managing general office operations, including correspondence, filing systems and record-keeping in accordance with school policies and regulations

Providing reception duties, greeting visitors, answering telephone enquiries and directing calls to appropriate staff members

Processing and maintaining student records, enrolment documentation and attendance information with accuracy and confidentiality

Managing all new enrolments at the school and being the first point of contact for new families.

Managing student sickbay visits, tracking student medications and maintaining first aid and emergency kits in line with school policies.

Organising termly new family morning teas and the annual community morning tea.

Taking full ownership of collating, proofreading, formatting and publishing our fortnightly school newsletter. Maintaining up-to-date information across the school website, online calendars and HERO app communications.

Using school management systems and software to record, retrieve and update information efficiently

Supporting the implementation of school policies and procedures relating to office administration

We are seeking an energetic and detail-oriented professional who brings:

Strong hands-on experience (or the ability to quickly learn and upskill) with platforms such as HERO, Canva, Google Workspace (Docs, Forms, Slides), Kindo and website management tools.

Outstanding written and verbal communication skills, paired with a warm, professional manner and bi-cultural awareness when greeting whānau and visitors.

A commitment to incorporating basic te reo Māori and tikanga into daily school interactions, embracing values of kaitiakitanga and ako.

Absolute integrity and strict adherence to privacy regarding student and staff information.

Sound judgement, active listening skills and the ability to work independently.