Office Administration-Lauriston School

Lauriston School; Ashburton; On-site; NZD 60,000 - 80,000; Full time

Job summary

Lauriston School in Canterbury seeks a highly organised administrator who enjoys working with people and contributing to a positive school environment.

The successful applicant will manage financial administration, payroll processes and coordinate communications, using MS Office, Google Workspace, Xero, HERO, ENROL and EdPay.

A caring, collaborative approach with discretion and confidentiality, and the ability to handle busy reception and events is essential.

Qualifications

• Experience in financial administration: invoicing, reconciliations and budgeting support.
• Payroll administration experience or ability to learn payroll processes quickly.
• Maintain student records and reporting with high accuracy.
• Strong confidentiality and privacy commitment.
• Coordinate newsletters, meetings, events and Board support.
• Reception duties and front-line customer service excellence.

Responsibilities

• Provide financial and administrative support in a busy school office.
• Manage accounts payable/receivable, invoicing and reconciliations.
• Support budgeting processes and financial record-keeping.
• Liaise with students, staff, whānau and the wider community.
• Coordinate school communications and events as required.
• Support wellbeing and basic first aid needs when necessary.

Skills

Organisational skills

Communication skills

Customer service

Discretion

Problem-solving

Initiative

Team collaboration

Attention to detail

Tools

Microsoft Office

Google Workspace

Xero

Approval Max

HERO

ENROL

EdPay

Job description

We are seeking a highly organised, capable and welcoming administrator who enjoys working with people and takes pride in contributing to a positive, inclusive school environment.

The successful applicant will demonstrate:

Strong organisational and time-management skills, with the ability to prioritise competing demands, work independently and meet deadlines.

Excellent communication and interpersonal skills, building positive, professional relationships with students, staff, whānau and the wider community.

Sound financial administration skills, including accounts payable and receivable, invoicing, reconciliations, budgeting support and financial record keeping.

Confidence with digital systems, including Microsoft Office, Google Workspace and financial and student management software. Experience with Xero, Approval Max, HERO, ENROL and EdPay would be advantageous.

Payroll administration experience, or the ability to quickly learn payroll processes, reporting and employment-related record keeping.

High levels of accuracy and attention to detail, particularly when managing financial information, student records, correspondence and reporting requirements.

Discretion, integrity and professionalism, with a strong commitment to confidentiality and privacy.

Excellent customer service and reception skills, creating a warm, welcoming and supportive first point of contact for our school community.

Initiative, flexibility and problem-solving ability, with a practical, solutions-focused approach to the varied demands of a busy school office.

Experience coordinating events, communications and administrative processes, including newsletters, meetings, school activities and Board support.

A caring, calm and compassionate manner, with the confidence to support children's wellbeing and first aid needs. A current first aid certificate, or willingness to obtain one, is desirable.

A collaborative and positive attitude, with a genuine commitment to supporting our school values of Respect, Responsibility and Relationships.

Previous experience in school administration would be an advantage, but we also welcome applications from experienced administrators in other sectors who bring transferable skills and a willingness to learn.

The successful applicant must be willing to undergo the required children's worker safety checking and Police vetting processes.