Office Administrator

Punchbowl; Patumahoe; On-site; NZD 52,000 - 76,000; Full time

Benefits offered by this job

Company medical insurance

Workplace Wellbeing programme

Job summary

Punchbowl Group is seeking an Office Administrator to be the organized, friendly face of our Patumahoe office. You could be welcoming visitors one minute and preparing Board papers or recording decisions at a Board meeting the next, so no two days are the same.

With at least 2 years in administration, strong MS Word/365 skills (Outlook/Teams), and a keen eye for detail, you will help keep the office running and support our leadership team, including recruitment days and events.

Qualifications

• 2+ years in an administration role.
• Solid MS Word and MS 365 skills (Outlook/Teams).
• Clear written English with strong proofreading and detail orientation.

Responsibilities

• Board and meeting support: draft agendas, minutes and reports.
• Reception duties and visitor management; phone and mail handling.

Skills

MS Word

MS 365

Outlook

Teams

Attention to detail

Proofreading

English writing

Education

NCEA English Level 3

NCEA Maths Level 2

Tools

Microsoft Word

Microsoft 365

Job description

Are you the person who always knows where things are, who's coming in today, and what was agreed at the last meeting?

If you love variety, enjoy being part of a busy team and get real satisfaction from keeping things running smoothly, we'd love to meet you.

We're looking for an Office Administrator to be the organised, friendly face of our Patumahoe office. You could be welcoming visitors one minute and preparing Board papers or recording decisions at a Board meeting the next, so no two days are the same.

What you'll be doing

Board and meeting support

Using approved AI tools to coordinate meetings, draft agendas and pull together management reports, Board papers and minutes.

Attending Board and management meetings, capturing the key points, decisions and actions, and following up so things get done (training provided).

Keeping the office running smoothly

Being the friendly first point of contact for visitors: reception, phones, mail and deliveries.

Keeping reception, meeting rooms and shared spaces welcoming and well presented.

Ordering supplies, updating our office TVs with information and arranging lunches when needed.

Managing vehicle bookings and records, and ensuring WOF, registration and servicing are kept up to date.

Backing our people

Supporting our General Managers with calendars, meetings and travel bookings, especially during peak periods.

Helping the People & Culture team with recruitment days and administration.

Organising company functions and events that bring the team together.

Contributing to projects, providing cover across the team and identifying better ways of working.

About you

You'll enjoy this role if you:

Enjoy keeping lots of different tasks moving at once.

Are just as comfortable greeting visitors as you are sitting in on a Board meeting.

Take pride in getting the detail right, and follow tasks through to completion.

Are curious about new tools, including AI, and enjoy finding smarter ways to work.

Can be trusted with confidential information.

Bring a positive attitude, good humour and a genuine willingness to help.

What you'll bring

At least 2 years' experience in an administration role.

Strong Microsoft Word skills and confidence across Microsoft 365, including Outlook and Teams.

Clear written English, sharp proofreading and great attention to detail.

NCEA Level 3 English and NCEA Level 2 Maths, or equivalent.

A full New Zealand driver licence.

The legal right to work in New Zealand.

Experience preparing Board packs, agendas or minutes is a real plus, but if you're keen to learn, we're happy to teach. Experience in reception, event coordination or a seasonal, horticultural or production business would also be an advantage, but is not essential. The right attitude matters most.

A friendly, supportive team who look out for each other.

Real variety and the chance to learn new skills, including practical AI tools.

Company medical insurance and our Workplace Wellbeing programme.

A growing, innovative group of businesses with plenty going on.

A great rural location in Patumahoe, South Auckland.

About Punchbowl

At Punchbowl, our mission is Growing Greatness: in our people, our fruit and our communities. Our people are at the heart of everything we do, and we look for team members who share our values, The Punchbowl Way: People Focused, Innovative and Energetic.

Punchbowl Group is made up of innovative, forward-thinking businesses that work together as one wider team:

• Punchbowl Packaging: Leading the world with sustainable packaging solutions.
• Punchbowl Automation: Backed by our skilled engineering team, we design bespoke automation solutions
• Punchbowl PackCo: Providing personalised, high-performing kiwifruit orchard and post-harvest services

Ready to join us?

If you're organised, people-focused and ready for a role where every day is a little different, we'd love to hear from you.

Here at Punchbowl Group, our mission is simple yet powerful: to Grow Greatness. We achieve this by investing in our community and creating opportunities for our people to grow both personally and professionally.

Situated in Rural Patumahoe, South Auckland, Punchbowl Group comprises innovative and forward-thinking companies, each contributing to our mission of Growing Greatness:

• Punchbowl Packaging: Leading the world with sustainable packaging solutions.
• Punchbowl Automation: Backed by our skilled engineering team, we design bespoke automation solutions
• Punchbowl PackCo: Providing personalised, high-performing kiwifruit orchard and post-harvest services

Here at Punchbowl Group, our mission is simple yet powerful: to Grow Greatness. We achieve this by investing in our community and creating opportunities for our people to grow both personally and professionally.

Situated in Rural Patumahoe, South Auckland, Punchbowl Group comprises innovative and forward-thinking companies, each contributing to our mission of Growing Greatness:

• Punchbowl Packaging: Leading the world with sustainable packaging solutions.
• Punchbowl Automation: Backed by our skilled engineering team, we design bespoke automation solutions
• Punchbowl PackCo: Providing personalised, high-performing kiwifruit orchard and post-harvest services

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What can I earn as an Office Administrator