Office Administrator

Team Orange Limited; Kaipātiki; On-site; NZD 44,000 - 52,000; Part time

Benefits offered by this job

Onsite car parking

Four weeks annual leave

Permanent part-time position

Job summary

Team Orange Limited in Glenfield, Auckland is seeking an Office Administrator to join our small, friendly team on a permanent part-time basis. You will be the first point of contact for customers and visitors, manage front-of-house administration, and support accounts using Xero and MS Excel.

The role covers reception, order processing, documentation, accounts payable/receivable, and helping with Health & Safety and process improvements. Flexible hours and onsite parking are available.

Qualifications

• Proven experience in reception, office administration or customer service.
• Strong organisational skills and attention to detail.
• Confident with customers, suppliers and colleagues.
• Good written and verbal communication skills.
• Experience using Xero and MS Excel.
• Proactive and able to work independently and as part of a small team.

Responsibilities

• Answering incoming phone calls and managing enquiries as the first point of contact.
• Perform office administration, handle orders, documentation and maintain accurate records.
• Accounts payable and receivable duties.
• Support office processes and identify opportunities for improvements.
• Champion Health & Safety and keep registers up to date.
• Assist the wider team with general admin tasks as required.

Skills

Organisational skills

Attention to detail

Customer service

Communication skills

MS Excel

Microsoft 365

Tools

Xero

MS Excel

Microsoft 365

Job description

$32 - $38 per hour plus on-site car parking

• Hourly Rate: $32 - $38 per hour depending on experience
• Monday to Friday 9am to 3pm
• Glenfield Based – Onsite Car Parking

Are you an organised, friendly, and proactive administrator who enjoys being the first point of contact for customers and visitors?

We're looking for an Office Administrator to join a well-established Glenfield based business. This is a varied role where you'll be responsible for keeping the front office running smoothly while providing valuable administrative and accounts support, taking ownership of Health & Safety and assisting the owners in process improvements.

This is an ideal role for someone that enjoys variety, building strong customer relationships, and finding better ways of doing things. Working closely with the business owners, you’ll become a valued member within a small, friendly and supportive team.

Key responsibilities

• Answering incoming phone calls, managing enquiries and being the first point of contact for visitors.
• Office administration, handling customer orders, documentation and ensuring records are accurate and up to date.
• Accounts payable and receivable.
• Support office processes and identify opportunities for continuous improvement.
• Championing health & safety in the workplace and ensuring registers and records are all up to date.
• Assist the wider team with general administrative tasks as required.

To be successful in this role, you'll have:

• Previous experience in reception, office administration, or customer service
• Strong organisational skills and excellent attention to detail
• Confidence dealing with customers, suppliers, and colleagues
• Good working knowledge of Microsoft 365
• Accounts payable and receivable experience
• A strong working knowledge of Xero and MS Excel
• Strong written and verbal communication skills
• The ability to work independently, use initiative, and support the wider team when needed.
• A reliable, positive, and team-focused attitude.

What’s on offer

• A small, friendly and supportive team
• A varied role with a mix of administration, customer service, accounts, and Health & Safety responsibilities.
• Opportunity to take ownership of your role and make a real contribution to the business
• Permanent part-time position, competitive hourly rate, onsite car parking and four weeks annual leave

If you're a capable administrator looking for a new challenge and enjoy keeping things organised behind the scenes, we'd love to hear from you.