Administration Assistant

Modern Construction Ltd; Hamilton; On-site; NZD 30,000 - 41,000; Part time

Benefits offered by this job

Flexible hours

Ongoing training and development

Friendly team environment

Job summary

Modern Construction Ltd in Hamilton is seeking a friendly, organized Administration Assistant for a permanent part-time role combining administration support, accounts administration, and Health & Safety administration. You will be the first point of contact for visitors and provide essential support across the office to ensure smooth day‑to‑day operations.

You will work with the Administration Manager, handle calls and emails, manage data entry, maintain records, and assist with Health & Safety

Qualifications

• Demonstrated experience in reception or administration roles.
• Strong organisational skills with ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office suite (Outlook, Word, Excel).
• High level of data entry accuracy and attention to detail.

Responsibilities

• Answering and directing phone calls and emails.
• Managing incoming/outgoing mail and courier deliveries.
• General filing and document management.
• QA documentation such as heat certificates and batch certificates.
• Data entry and database maintenance.
• Support the Administration Manager with daily tasks and meeting coordination.
• Website upkeep and content updates.
• Ordering office supplies and maintaining resources.
• Gas ordering and record keeping.
• Support with various ad hoc projects.

Skills

Organisational skills

Excellent communication

Multitasking

Team collaboration

Attention to detail

Friendly, professional manner

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Modern Construction Ltd is a privately owned company that has been operating in the construction industry in Hamilton for over fifty years. We are proud of our reputation, our people, and the quality of work we deliver.

We are looking for a friendly, organised, and proactive Administration Assistant to join our team. This is a permanent part-time position offering a varied role that combines administration support, accounts administration, and Health & Safety administration.

The Role

As the first point of contact for visitors, customers, suppliers, and contractors, you will play an important role in creating a positive and professional impression of our business. You will also provide administrative support across the organisation, assisting with the smooth day-to-day running of the office while supporting our Health & Safety systems and processes.

This position would suit someone who enjoys working with people, is highly organised, takes pride in producing accurate, high-quality work, and is comfortable managing a variety of responsibilities.

Key Responsibilities

Administration

• Answering and directing phone calls and emails
• Managing incoming and outgoing mail and courier deliveries
• General filing and document management
• Project QA documentation such as heat certificates and batch certificates
• Data entry and database maintenance
• Supporting the Administration Manager with day-to-day administrative tasks
• Assisting with meeting coordination and minute-taking as required
• Website upkeep and content updates
• Ordering office supplies and maintaining office resources
• Gas ordering and record keeping
• Providing support with various ad hoc projects and tasks

Health & Safety Administration

• Maintaining Health & Safety records, registers, and documentation
• Coordinating new employee and contractor inductions
• Assisting with incident, injury, hazard, and near-miss reporting
• Maintaining training records, licences, and competency registers
• Tracking corrective actions and following up outstanding items
• Assisting with Health & Safety meetings, agendas, and minutes
• Supporting internal and external audits and inspections
• Assisting with the administration of company policies and procedures
• Helping promote a positive Health & Safety culture throughout the business

To Be Successful in This Role, You Will Have:

• Previous experience in a reception and/or administration role
• Strong organisational skills with the ability to manage multiple tasks and deadlines
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Strong data entry skills and a high level of accuracy
• Excellent attention to detail
• A friendly, professional, and approachable manner
• The ability to work both independently and as part of a team
• A positive attitude and willingness to learn

Desirable but Not Essential

• Experience with Health & Safety administration
• Experience within the construction, manufacturing, or trade industries
• Experience updating websites or working with content management systems
• Experience with MYOB

What We Offer

• A supportive and friendly team environment
• A varied role where no two days are the same
• Ongoing training and development opportunities
• The opportunity to be involved in multiple areas of the business

Hours

We understand the importance of work-life balance, so these hours are flexible and can be discussed with the successful applicant.

If you pride yourself on producing exceptional quality work and are honest, punctual, reliable, and take initiative, we would love to hear from you.

Modern Construction Ltd has a zero-tolerance policy towards drugs and alcohol in the workplace. The successful applicant will be required to undergo a pre-employment drug and alcohol test prior to an offer of employment being made.

Applicants for this position must hold New Zealand citizenship, New Zealand residency, or a valid New Zealand work visa.