Office Administrator

Foodstuffs South Island Limited; Auckland; Hybrid; NZD 30,000 - 39,000; Part time

Benefits offered by this job

Career progression

Continuous learning & professional成长

Supportive team environment

Work-life balance

Grocery discount

Uniform provided

Job summary

Foodstuffs South Island Limited seeks a motivated Office Administrator for a part-time role in Auckland. You will support daily admin functions, maintain financial records, and assist the Store Owner and managers with reporting and operations.

The role requires strong Excel/Office skills, attention to detail, and the ability to work well in a team. Hours are 20 per week with flexible days to be discussed with the successful candidate.

Qualifications

• Proven ability to work within a team and communicate effectively.
• Strong problem-solving and under-pressure handling skills.
• High attention to detail with good documentation practices.
• Ability to manage large volumes of data accurately.
• Strong organisation and multi-tasking capability.
• Competent in MS Office applications (Excel, Word, PDF).

Responsibilities

• Maintain accurate administrative and financial records (GST, accounts, invoices).
• Process invoices and office documentation promptly.
• Handle banking and account reconciliation tasks.
• Support Store Owner and management with reporting and admin needs.

Skills

Team player

Problem solving

Attention to detail

Communication

Data handling

Prioritisation

MS Office

Tools

Excel

Word

PDF

Job description

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We are seeking a motivated and organised Office Administrator to join our team on a part-time basis. This role is responsible for supporting the day-to-day administrative functions of the store, maintaining accurate financial records, and providing administrative assistance to the Store Owner, Managers, and wider team. The Office Administrator will work closely with department managers and support key business operations across the store.

Key responsibilities:

• Maintain accurate administrative and financial records, including GST, customer accounts, cashier tracking and supplier maintenance.
• Process invoices and other office documentation in a timely manner.
• Banking and account reconciliation
• Support the Store Owner and management team with general office administration and reporting requirements.

Hours of work:

Part-time, 20 hours per week.

Days and hours of work can be flexible and will be discussed with the successful candidate.

Essential skills:

• Proven ability to work within a team, fostering trust and respect at all levels of the organisation
• Proven problem-solving techniques and ability to handle situations under pressure, while keeping all parties on side
• Strong attention to detail, documentation skills and ability to implement and monitor processes
• Excellent communication skills, both written and oral
• Proven ability to process large volumes of data quickly and accurately
• Ability to prioritise and multitask under pressure
• Intermediate computer software skills, including Excel, word, PDF

What we offer

We're committed to caring for our people and are proud of the positive and friendly culture. Here are some of the ways we care for our people:

• Build your career with us – We offer opportunities for advancement across various roles.
• Continuous learning & professional growth – We have all the tools you need to succeed.
• Supportive team environment – We're proud of our positive and friendly work culture.
• Work-life balance – Flexible working days and hours to suit the successful candidate.
• Additional perks – grocery discount and uniform provided.

About New World & Foodstuffs –

You know New World, PAK’n’SAVE and Four Square right? That’s Foodstuffs! We are one of NZ’s biggest companies, you just don’t know it, because in true Kiwi style – we are humble about it (apart from right now maybe)! Join one of our stores and you open the door to endless opportunities!

Applicants must be a New Zealand Citizen, Permanent Resident, or hold a valid New Zealand work visa.