Office Administrator

Colonial Group; Arrowtown; On-site; NZD 48,000 - 62,000; Full time

Job summary

Base Contracting in Otago/Arrowtown seeks an Administrator Officer to support fleet operations and broader business administration tasks. The role includes payroll support, PPE management, and general office duties.

The ideal candidate is highly organised, proficient with Microsoft Office, and able to manage multiple priorities in a dynamic environment. Full-time with flexible hours to suit school commitments is welcome.

Qualifications

• Highly organised and detail-oriented, with strong administrative skills.
• Proficient in Microsoft Office and digital systems.
• Excellent communication and relationship-building abilities.
• Able to manage multiple priorities in a fast-paced environment.
• Strong time management and organisational skills.
• Team-focused with a willingness to learn new processes.

Responsibilities

• Manage fleet compliance records including WOFs, COFs, registrations, and RUCs.
• Coordinate fleet and plant servicing, repairs, and maintenance schedules.
• Support fleet systems including NAVMAN, Gearbox, and Connecteam.
• Assist with payroll administration, timesheet reviews, and employee documentation.
• Manage PPE stock, ordering, distribution, and record keeping.
• Support procurement, insurance claims, supplier coordination, and hire plant administration.
• Assist with general office administration, staff communications, training coordination, and company events.

Skills

Highly organised

Administrative skills

Microsoft Office

Excellent communication

Time management

Multitasking

Team-oriented

Willing to learn new systems

Tools

NAVMAN

Gearbox

Connecteam

Job description

Administrator Officer - Fleet & People Support

Base Contracting is looking for an organised and proactive Administrator Officer to support our fleet operations and wider business administration functions.

This is a varied role where you'll work closely with our Fleet Manager, helping keep our fleet compliant, maintained, and running efficiently while also supporting payroll, PPE management, and general office administration.

Ideally this is a full-time role however we also welcome applications from suitable candidates who prefer less than full-time, for example to fit around school hours.

Key Responsibilities

• Manage fleet compliance records including WOFs, COFs, registrations, and RUCs.
• Coordinate fleet and plant servicing, repairs, and maintenance schedules.
• Support fleet systems including NAVMAN, Gearbox, and Connecteam.
• Assist with payroll administration, timesheet reviews, and employee documentation.
• Manage PPE stock, ordering, distribution, and record keeping.
• Support procurement, insurance claims, supplier coordination, and hire plant administration.
• Assist with general office administration, staff communications, training coordination, and company events.

About You

• Highly organised with excellent attention to detail.
• Strong administrative and time management skills.
• Confident using Microsoft Office and digital systems.
• Excellent communication and relationship-building skills.
• Able to manage multiple priorities in a fast-paced environment.
• Positive, team-focused, and willing to learn new systems and processes.

Why Join Us?

• Diverse role with plenty of variety.
• Supportive and collaborative team.
• Opportunity to develop skills across fleet, payroll, procurement, and business support.
• Be part of a growing and successful business.