Flexible Fleet & Office Administrator: Payroll & Compliance

Colonial Group; Arrowtown; On-site; NZD 48,000 - 62,000; Full time

Job summary

Base Contracting in Otago/Arrowtown seeks an Administrator Officer to support fleet operations and broader business administration tasks. The role includes payroll support, PPE management, and general office duties.

The ideal candidate is highly organised, proficient with Microsoft Office, and able to manage multiple priorities in a dynamic environment. Full-time with flexible hours to suit school commitments is welcome.

Qualifications

• Highly organised and detail-oriented, with strong administrative skills.
• Proficient in Microsoft Office and digital systems.
• Excellent communication and relationship-building abilities.
• Able to manage multiple priorities in a fast-paced environment.
• Strong time management and organisational skills.
• Team-focused with a willingness to learn new processes.

Responsibilities

• Manage fleet compliance records including WOFs, COFs, registrations, and RUCs.
• Coordinate fleet and plant servicing, repairs, and maintenance schedules.
• Support fleet systems including NAVMAN, Gearbox, and Connecteam.
• Assist with payroll administration, timesheet reviews, and employee documentation.
• Manage PPE stock, ordering, distribution, and record keeping.
• Support procurement, insurance claims, supplier coordination, and hire plant administration.
• Assist with general office administration, staff communications, training coordination, and company events.

Skills

Highly organised

Administrative skills

Microsoft Office

Excellent communication

Time management

Multitasking

Team-oriented

Willing to learn new systems

Tools

NAVMAN

Gearbox

Connecteam

Job description

Base Contracting in Otago/Arrowtown seeks an Administrator Officer to support fleet operations and broader business administration tasks. The role includes payroll support, PPE management, and general office duties.

The ideal candidate is highly organised, proficient with Microsoft Office, and able to manage multiple priorities in a dynamic environment. Full-time with flexible hours to suit school commitments is welcome.