Fleet & People Admin Specialist

Aotearoa New Zealand Association of Social Workers; Arrowtown; On-site; NZD 45,000 - 60,000; Full time

Job summary

The Aotearoa New Zealand Association of Social Workers seeks an organised Administrator Officer to support fleet operations and broader office administration in Arrowtown. This varied role will involve working with the Fleet Manager to keep vehicles compliant and running smoothly while assisting payroll, PPE, procurement, and staff communications.

Ideally this is a full-time position, though applications from candidates seeking less than full-time to fit around school hours are welcome.

Qualifications

• Highly organized with excellent attention to detail.
• Strong administrative and time management skills.
• Proficient in Microsoft Office and digital systems.
• Excellent communication and relationship-building skills.
• Able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Maintain fleet compliance records including WOFs, COFs, registrations, and RUCs.
• Coordinate fleet and plant servicing, repairs, and maintenance schedules.
• Support fleet systems such as NAVMAN, Gearbox, and Connecteam.
• Assist payroll administration, timesheet reviews, and employee documentation.
• Manage PPE stock, ordering, distribution, and records.
• Assist with procurement, insurance claims, supplier coordination, and hire plant admin.
• Support general office administration, staff communications, training coordination, and events.

Skills

Highly organized

Time management

Microsoft Office

Communication skills

Team collaboration

Tools

NAVMAN

Gearbox

Connecteam

Job description

The Aotearoa New Zealand Association of Social Workers seeks an organised Administrator Officer to support fleet operations and broader office administration in Arrowtown. This varied role will involve working with the Fleet Manager to keep vehicles compliant and running smoothly while assisting payroll, PPE, procurement, and staff communications.

Ideally this is a full-time position, though applications from candidates seeking less than full-time to fit around school hours are welcome.