Office Administrator

Aotearoa New Zealand Association of Social Workers; Arrowtown; On-site; NZD 45,000 - 60,000; Full time

Job summary

The Aotearoa New Zealand Association of Social Workers seeks an organised Administrator Officer to support fleet operations and broader office administration in Arrowtown. This varied role will involve working with the Fleet Manager to keep vehicles compliant and running smoothly while assisting payroll, PPE, procurement, and staff communications.

Ideally this is a full-time position, though applications from candidates seeking less than full-time to fit around school hours are welcome.

Qualifications

• Highly organized with excellent attention to detail.
• Strong administrative and time management skills.
• Proficient in Microsoft Office and digital systems.
• Excellent communication and relationship-building skills.
• Able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Maintain fleet compliance records including WOFs, COFs, registrations, and RUCs.
• Coordinate fleet and plant servicing, repairs, and maintenance schedules.
• Support fleet systems such as NAVMAN, Gearbox, and Connecteam.
• Assist payroll administration, timesheet reviews, and employee documentation.
• Manage PPE stock, ordering, distribution, and records.
• Assist with procurement, insurance claims, supplier coordination, and hire plant admin.
• Support general office administration, staff communications, training coordination, and events.

Skills

Highly organized

Time management

Microsoft Office

Communication skills

Team collaboration

Tools

NAVMAN

Gearbox

Connecteam

Job description

Administrator Officer - Fleet & People Support

Base Contracting is looking for an organised and proactive Administrator Officer to support our fleet operations and wider business administration functions.

This is a varied role where you'll work closely with our Fleet Manager, helping keep our fleet compliant, maintained, and running efficiently while also supporting payroll, PPE management, and general office administration.

Ideally this is a full-time role however we also welcome applications from suitable candidates who prefer less than full-time, for example to fit around school hours.

Key Responsibilities

• Manage fleet compliance records including WOFs, COFs, registrations, and RUCs.
• Coordinate fleet and plant servicing, repairs, and maintenance schedules.
• Support fleet systems including NAVMAN, Gearbox, and Connecteam.
• Assist with payroll administration, timesheet reviews, and employee documentation.
• Manage PPE stock, ordering, distribution, and record keeping.
• Support procurement, insurance claims, supplier coordination, and hire plant administration.
• Assist with general office administration, staff communications, training coordination, and company events.

About You

• Highly organised with excellent attention to detail.
• Strong administrative and time management skills.
• Confident using Microsoft Office and digital systems.
• Excellent communication and relationship-building skills.
• Able to manage multiple priorities in a fast-paced environment.
• Positive, team-focused, and willing to learn new systems and processes.

Why Join Us?

• Diverse role with plenty of variety.
• Supportive and collaborative team.
• Opportunity to develop skills across fleet, payroll, procurement, and business support.
• Be part of a growing and successful business.