National Project Coordinator & Admin Specialist

Aspect Furniture Systems Limited; Wellington; On-site; NZD 60,000 - 75,000; Full time

Job summary

Aspect Furniture Systems Limited in Wellington seeks an experienced Project Administrator to become the trusted right hand to our National Project Manager. You will help keep projects organised, inform customers, track deadlines, and move initiatives forward with a proactive, detail-oriented approach.

You'll own day-to-day coordination behind successful projects, ensuring orders are complete, deliveries scheduled, and documentation is in place.

Qualifications

• 3+ years' administration, project administration, or coordination experience.
• Highly organised, detail-focused, and able to juggle multiple priorities and deadlines.
• Fanatical about follow-up; you don't assume, you check, chase, and close the loop.

Responsibilities

• Be the customer champion — act as a key point of contact throughout the order and project lifecycle.
• Own the detail — review and process sales orders, ensuring information is complete and accurate.
• Keep small projects moving — plan and coordinate jobs from order receipt through delivery and completion.
• Coordinate direct-to-site (DTS) jobs — confirm product, documentation, delivery details, and site requirements.
• Be the National Project Manager's wingman — support planning, coordination, documentation and follow-up.
• Keep everything organised — maintain accurate project records, schedules, and documentation.
• Stay ahead of deadlines — track actions and milestones and follow up with the right people.

Skills

Admin experience

Project coordination

Communication

Organisation

Job description

Aspect Furniture Systems Limited in Wellington seeks an experienced Project Administrator to become the trusted right hand to our National Project Manager. You will help keep projects organised, inform customers, track deadlines, and move initiatives forward with a proactive, detail-oriented approach.

You'll own day-to-day coordination behind successful projects, ensuring orders are complete, deliveries scheduled, and documentation is in place.