Executive PA & Project Coordinator

Madison Recruitment; Auckland; On-site; NZD 65,000 - 90,000; Full time

Job summary

Madison Recruitment is partnering with a well-established New Zealand construction company to recruit a PA / Project Coordinator in Auckland. You will provide executive-level support to the Divisional Manager and coordinate project administration across a busy residential division.

Bring advanced Microsoft Office skills, strong written and verbal communication, and exceptional organisation to manage competing priorities, meetings, timesheets, and reporting.

Qualifications

• Previous experience as a Personal Assistant, Project Coordinator, Team Coordinator, or similar role.
• Advanced skills across Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Exceptional organisational skills and attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Professional, discreet and reliable approach.
• Proactive mindset with ownership and problem solving.
• Strong relationship-building and collaborative working style.

Responsibilities

• Managing diaries, correspondence and key priorities for the Divisional Manager.
• Preparing reports, presentations and business documentation.
• Coordinating meetings, agendas, minutes and follow-up actions.
• Supporting tender submissions and project administration processes.
• Maintaining project records, filing systems and business documentation.
• Assisting with project tracking, reporting and coordination activities.
• Organising divisional meetings, events and training initiatives.
• Supporting timesheet administration, leave tracking and reporting requirements.
• Assisting with Health & Safety administration and compliance documentation.
• Providing office coordination and general support to the wider team.

Skills

Organisational skills

Communication

Time management

Relationship-building

Discretion

Tools

Microsoft Office

Job description

Madison Recruitment is partnering with a well-established New Zealand construction company to recruit a PA / Project Coordinator in Auckland. You will provide executive-level support to the Divisional Manager and coordinate project administration across a busy residential division.

Bring advanced Microsoft Office skills, strong written and verbal communication, and exceptional organisation to manage competing priorities, meetings, timesheets, and reporting.