Project Coordinator

BTS Limited; Auckland; On-site; NZD 60,000 - 90,000; Full time

Job summary

Pacific Doors, part of the ASSA ABLOY Group, seeks a Project Coordinator to lead major commercial construction projects in Auckland or Wellington. You will act as the main link between clients, site teams and manufacturing, ensuring scope, documentation, program and delivery requirements are met.

Responsibilities include converting plans to DSOFs, coordinating approvals, and managing documentation within ERP systems while maintaining accurate records and timely communication with stakeholders.

Qualifications

• Experience in the commercial construction industry, ideally with Tier 1 or 2 companies.
• On-site experience and confidence in dealing with contractors, consultants, and internal teams.
• Ability to read and interpret construction drawings, specifications, and schedules.
• Sound understanding of contract administration and project coordination.
• Strong organisational skills and attention to detail.
• Solutions-focused approach.
• Microsoft Office and ERP experience (Syteline or similar).

Responsibilities

• Take ownership of assigned projects from handover to completion.
• Review plans, specifications, and schedules and convert them into accurate Door Set Order Forms (DSOFs).
• Coordinate client approvals, variations, and contract instructions.
• Manage sales orders, drawings, and documentation within Syteline or similar ERP.
• Proactively manage changes and minimise non-order changes (NOCs).
• Liaise with internal teams to meet program and delivery requirements.
• Attend site meetings and site visits to resolve issues and maintain records.

Skills

Organisational skills

Contract administration

Project coordination

Stakeholder communication

Tools

Syteline ERP

Job description

Project Coordinator – Pacific Doors (Auckland or Wellington)

Take ownership of major commercial construction projects with Pacific Door’s, New Zealand’s leading manufacturer of fire rated and performance door solutions, supplying commercial construction companies, government agencies, and major commercial and infrastructure projects nationwide.

Pacific Doors is part of the ASSA ABLOY Group, the global leader in door opening solutions, operating in over 70 countries, recognised for innovation, quality, and technical expertise.

Due to continued growth in major commercial projects, they are seeking a Project Coordinator to join their team and take ownership of high value construction projects.

ABOUT THE ROLE

Reporting to the Business Unit Manager , you will manage allocated projects from contract handover through to completion. You will be the key coordination point between clients, site teams, internal departments, and manufacturing; ensuring scope, documentation, program, and delivery requirements are met.

KEY RESPONSIBILITIES

• Take ownership of assigned projects from handover to completion
• Review plans, specifications, and schedules and convert them into accurate Door Set Order Forms (DSOFs)
• Coordinate client approvals, variations, and contract instructions
• Manage sales orders, drawings, and documentation within Syteline (or similar ERP)
• Proactively manage changes and minimise non-order changes (NOCs)
• Liaise with internal teams to meet program and delivery requirements
• Attend site meetings and site visits to resolve technical, coordination, or delivery issues if requiredMaintain accurate project records and meet contractual response timeframes
• Communicate clearly and professionally with clients and internal stakeholders

WHAT YOU WILL BRING

You may already be working as a Project Coordinator, Contracts Administrator, Project Engineer, Site Engineer or Quantity Surveyor and are looking for a role where you can take greater ownership of projects.

• Experience in the commercial construction industry, ideally with Tier 1 or 2 commercial construction companies
• On-site experience and confidence in dealing with contractors, consultants, and internal teams
• Strong ability to read and interpret construction drawings, specifications, and schedules to identify problems and opportunities at the earliest stage.
• Sound understanding of contract administration and project coordination
• Strong organisational skills and attention to detail
• A practical, solutions focused approach
• Competency with Microsoft Office; Syteline or similar ERP experience

WHY JOIN PACIFIC DOORS?

This is an opportunity to join a business recognised as a market leader within its industry.

You will enjoy:

• Working with a market leading business where your work genuinely matters
• Support to succeed
• Long term career pathways within Assa Abloy
• Ongoing professional development and training
• A competitive salary package commensurate with your experience.