Site Office Administrator — Construction Projects

Fletcher Building Limited; Wellington; Hybrid; NZD 55,000 - 75,000; Full time

Job summary

Fletcher Construction is seeking an experienced Administrator to join our East Zone project office in Lower Hutt, Wellington, supporting the Te Wai Takamori o Te Awa Kairangi project. This hands-on role keeps the site office running smoothly and provides essential support to the project team.

You will manage meetings, documentation, timesheets, procurement, site registers, and office facilities, while building relationships with site teams, suppliers, and stakeholders.

Qualifications

• Proven administration experience in a fast-paced environment.
• Experience in construction, engineering, infrastructure, or trade-related industry is highly regarded.
• Strong organisational skills with the ability to juggle competing priorities.
• Confident communicator who can build positive relationships with site teams, suppliers, and stakeholders.
• Solid computer skills across Microsoft Office and business systems.
• Proactive, practical approach with the initiative to identify problems and follow tasks through to completion.

Responsibilities

• Provide day-to-day administration and reception support for a busy project office.
• Coordinate meetings, prepare documentation, take minutes, and distribute information.
• Manage timesheets, leave forms, onboarding administration, and staff records.
• Process purchasing and procurement documentation through project systems.
• Maintain site registers, visitor records, office supplies, and general office facilities.
• Organise office functions, catering, couriers, and support services to keep operations running smoothly.

Skills

Administration experience

Stakeholder communication

Microsoft Office

Organisational skills

Proactive problem solving

Tools

Project systems

Job description

Fletcher Construction is seeking an experienced Administrator to join our East Zone project office in Lower Hutt, Wellington, supporting the Te Wai Takamori o Te Awa Kairangi project. This hands-on role keeps the site office running smoothly and provides essential support to the project team.

You will manage meetings, documentation, timesheets, procurement, site registers, and office facilities, while building relationships with site teams, suppliers, and stakeholders.