Napier Part-Time Site & Office Support Officer

Te Papa Atawhai; New Zealand; On-site; NZD 66,000 - 77,000; Part time

Job summary

Te Papa Atawhai is seeking a Site Support Officer (Āpiha Tautoko Wāhi) on a permanent part-time basis in Napier. The role supports office management, site operations, and health and safety across DOC facilities, with 20 hours per week (0.5 FTE) and flexible hours negotiated.

You will coordinate records, schedules, and day-to-day operations, acting as the main site contact for office and facility issues while ensuring vehicles and safety tasks are managed efficiently.

Qualifications

• Experience in broad administration support, facility or fleet management.
• Experience in general office management, including record-keeping, scheduling, and supporting day-to-day operations.
• Detail-oriented problem solver with strong organisational skills and the ability to manage multiple priorities.
• Strong communication skills, with the ability to work with a range of internal and external stakeholders.
• Tech-savvy and an early adopter of new systems and technologies.
• Ability to coordinate tasks and follow through on site-related issues to completion.
• Proactive approach and a continuous improvement mindset.
• Understanding of workplace health and safety practices (or willingness to learn).

Responsibilities

• Be the go-to person for general office management.
• Support the Site Lead to ensure smooth and safe operation of DOC premises, acting as the main site contact for office and facility issues.
• Ensure DOC pool vehicles at site are fit for purpose and maintained as required (services and WOFs).
• Support key site health and safety tasks such as safety drills, site inductions, regular checks and ACC safety audits.

Skills

Administration support

Facility management

Fleet management

Record-keeping

Scheduling

Stakeholder communication

Tech-savvy

Continuous improvement

Health and safety awareness

Job description

Te Papa Atawhai is seeking a Site Support Officer (Āpiha Tautoko Wāhi) on a permanent part-time basis in Napier. The role supports office management, site operations, and health and safety across DOC facilities, with 20 hours per week (0.5 FTE) and flexible hours negotiated.

You will coordinate records, schedules, and day-to-day operations, acting as the main site contact for office and facility issues while ensuring vehicles and safety tasks are managed efficiently.