Napier-Based Part-Time Site & Admin Coordinator

Department of Conservation (DOC); Napier; On-site; NZD 66,000 - 77,000; Part time

Job summary

Department of Conservation (DOC) Napier-based role focuses on providing essential admin support to enable smooth operation of DOC facilities in Hawke’s Bay. The 0.5 FTE, 20 hours/week position offers flexibility with days and hours negotiated on appointment.

The role includes general office management, site liaison for premises and fleet, and participation in safety tasks and site improvements. Applicants with strong organisation and communication skills are encouraged to apply.

Qualifications

• Experience in broad administration support, facility or fleet management roles.
• Experience in general office management, including record-keeping, scheduling, and supporting day-to-day operations.
• Detail-oriented, with strong organisational skills and ability to manage multiple priorities.
• Strong communication skills with internal and external stakeholders.
• Tech-savvy and an early adopter of new systems and technologies.
• Ability to coordinate tasks and follow through on site-related issues to completion.
• Proactive approach and a continuous improvement mindset.
• Understanding of workplace health and safety practices (or willingness to learn).

Responsibilities

• Be the go-to person for general office management.
• Support the Site Lead to ensure smooth and safe operation of DOC premises and act as main site contact for office and facility issues.
• Ensure DOC pool vehicles are fit for purpose and maintained (services, WOFs, etc).
• Support site health and safety tasks such as drills, inductions, checks and ACC audits.

Skills

Administration support

Facility management

Fleet management

Record-keeping

Scheduling

Operations support

Communication

Problem solving

Continuous improvement

Health and safety

Job description

Department of Conservation (DOC) Napier-based role focuses on providing essential admin support to enable smooth operation of DOC facilities in Hawke’s Bay. The 0.5 FTE, 20 hours/week position offers flexibility with days and hours negotiated on appointment.

The role includes general office management, site liaison for premises and fleet, and participation in safety tasks and site improvements. Applicants with strong organisation and communication skills are encouraged to apply.