Multi-Site Facilities & Office Operations Lead

New Zealand Government; Auckland; On-site; NZD 71,000 - 82,000; Full time

Job summary

The New Zealand Government is seeking a Facilities Coordinator to support the Support Services Manager in maintaining high-standard office facilities across Auckland sites. You will manage contractor relationships, oversee maintenance activities, and ensure health, safety and security compliance while coordinating office moves and small fit-outs.

Regular travel between regional offices is required. You will work with Corporate Property, Health Safety & Wellbeing, and Security teams to improve

Qualifications

• Understanding of building maintenance, office operations, and supplier management.
• Experience in facilities, property, or related field; planning office moves or minor fit-outs is a plus.
• Knowledge of health and safety, and security practices for office environments and service/trade contractors.
• Strong relationship and stakeholder management skills, with experience in contractor relationships.
• Proficient in Microsoft Office and able to handle administration tasks.
• Clean, full NZ driver licence and ability to travel to office sites across the region.
• Knowledge of Te Ao Maori and Te Tiriti o Waitangi as it applies in the public service.

Responsibilities

• Ensure our office environments are maintained to a high standard.
• Work with contractors, service providers and suppliers, overseeing activities and ensuring agreed standards are met.
• Initiate ordering, purchasing or quotes for work or supplies and validate completion.
• Support the development of facilities management plans and schedules for sites.
• Provide accurate and timely reporting on facilities-related metrics.
• Work closely with Corporate Property partners, and build and maintain strong relationships with NZTA staff, subtenants and other building occupants.
• Work in partnership with NZTA Health Safety & Wellbeing, and Security teams to ensure facilities meet relevant requirements.
• Contribute to the development and improvement of consistent facilities management practices.
• Provide support and cover for other workplace support functions as required.

Skills

Building maintenance

Office operations

Supplier management

Facilities management

Contractor relationships

Administration tasks

Driver licence

Te Ao Maori awareness

Te Tiriti o Waitangi awareness

Tools

Microsoft Office

Job description

The New Zealand Government is seeking a Facilities Coordinator to support the Support Services Manager in maintaining high-standard office facilities across Auckland sites. You will manage contractor relationships, oversee maintenance activities, and ensure health, safety and security compliance while coordinating office moves and small fit-outs.

Regular travel between regional offices is required. You will work with Corporate Property, Health Safety & Wellbeing, and Security teams to improve