Learning Support Administrator 35 hours, Term time only

School Jobs; Auckland; On-site; NZD 48,000 - 60,000; Part time

Benefits offered by this job

Term-time hours

Job summary

School Jobs is seeking a Learning Centre Administrator in Auckland. This part-time, term-time role supports students with additional learning needs and works with the Learning Support team to ensure smooth operations of SAC, student records, and learning centre programmes.

You will coordinate internal SAC processes, manage student databases, and assist staff and whānau with day-to-day inquiries while upholding privacy and confidentiality in a collaborative school environment.

Qualifications

• Proven administrative and digital capability with high accuracy.
• Relational and student-centered approach to support learners.
• Strong organisation to meet exam deadlines and manage confidential data.

Responsibilities

• SAC management: coordinate exam accommodations and upload applications to NZQA; track data.
• Update student records in FACTS/Google Drive and generate reports.
• Handle Learning Centre administration: EOTC paperwork, resources, equipment ordering, and program coordination with HoD/SENCOs.
• Provide day-to-day inquiries support to staff, students, and whānau.

Skills

Administrative ability

Digital data management

Student support

Privacy & confidentiality

Tools

NZQA portal

FACTS

Google Drive

Job description

Are you an organised, empathetic administration professional who is passionate about helping students with additional learning needs succeed?

We are seeking a dedicated and warm Learning Centre Administrator to join our vibrant Learning Centre team. In this pivotal role, you will work closely with our Head of Department (HoD) Learning Support, SENCOs, Learning Assistants, teaching staff, and whānau to ensure our students receive the support and encouragement they need to achieve their full potential.

About The Role

This position is Part-Time, Permanent (Term-Time Only | 35 Hours Per Week)

Hours: Monday to Friday, 8.00 am – 3.30 pm

Remuneration: Support Staff in Schools’ Collective Agreement (Grade 4)

As the Learning Support Administrator, you will manage the administrative heart of our Learning Centre. Your daily work will directly support students with learning differences, ensuring smooth operations across Special Assessment Conditions (SAC), student records, and learning centre programmes.

Key Responsibilities Include

Special Assessment Conditions (SAC) Management: Coordinating internal and NCEA exam accommodations, and assisting with interviewing of SAC students regarding their required support, uploading applications to the NZQA portal, and maintaining accurate tracking data.

• Student Data & Systems: Updating student learning support records in our student database (FACTS and Google Drive), generating reports, and tracking support data.
• General Learning Centre Administration: Handling EOTC paperwork, maintaining resources (induction manuals, guides), ordering equipment and supplies, coordinating select support programmes in conjunction with the HOD and SENCOs, and assisting staff, students, and whānau with day-to-day inquiries.

About You

To thrive in this position, you will be a meticulous administrator who brings empathy, calm, and strong relational skills to the workplace.

Key Requirements & Skills

• Proven Administrative & Digital Capability: Experience maintaining databases, managing complex records with high accuracy, and navigating portal systems (e.g., NZQA, FACTS, or similar management software).
• Relational & Student-Centred: Ability to build trust, connect warmly with young people, and support students with learning disabilities with patience and respect.
• Organisation & Prioritisation: Strong multi-tasking skills with the ability to meet strict exam deadlines calmly and efficiently.
• Discretion & Professional Conduct: Exceptional commitment to privacy and student confidentiality.
• Team Player: A flexible, positive attitude, with the ability to work independently while supporting the wider Learning Support team.

What We Offer

• A supportive, inclusive, and collaborative team environment.
• Term-time only working hours, providing great balance during school holidays.
• Professional development opportunities to expand your skills in learning support administration.
• Employment under the Support Staff in Schools’ Collective Agreement (Grade 4).

Note: In accordance with the Children’s Act 2014, the successful applicant will be required to undergo full safety checking, including police vetting and reference checks, prior to appointment.

This position requires all applicants to be currently residing in NZ with the right to work in New Zealand.

Applications Close 5 October 2026, 4pm