Front Desk & Office Operations Specialist

Jobspace; Auckland; On-site; NZD 34,000 - 39,000; Full time

Job summary

NOVAMIND LABS LIMITED in Auckland is seeking a meticulous Workplace Support Assistant to provide reception, admin, and facility support for daily office operations.

You will welcome visitors, manage the reception, handle calls, coordinate supplies, arrange meetings and travel, and ensure health and safety standards are met.

This permanent, full-time role offers $25–$28 per hour, minimum 30 hours per week, and requires at least 6 months of relevant experience; background checks apply.

Qualifications

• At least 6 months’ relevant work experience.
• Friendly and reliable, with good time management skills and an excellent work ethic.
• Good organisational skills.
• Be able to pass a drug test and criminal background check.
• A commitment to learning and developing your skills within the industry.

Responsibilities

• Greet and welcome visitors, clients, and contractors in a professional and courteous manner.
• Manage the reception area to ensure it remains clean, organised, and welcoming.
• Answer, screen, and direct telephone calls and respond to general enquiries.
• Receive and distribute mail, courier deliveries, and other correspondence.
• Provide administrative support including data entry, filing, scanning, photocopying, and document preparation.
• Maintain office records and supplies, coordinate stationery and kitchen inventory, and do grocery shopping.
• Assist with arranging meetings, travel, and accommodation as required.
• Clean and maintain office workspaces, reception, meeting rooms, kitchen, bathrooms, and common areas.
• Vacuum, mop, dust, and sanitise office furniture, equipment, fixtures, and fittings.
• Empty rubbish and recycling bins and ensure waste is disposed of appropriately.
• Conduct routine workplace inspections and report maintenance, safety, or facility issues promptly.
• Ensure the workplace complies with company hygiene, health, and safety standards.

Skills

Reception experience

Organisational skills

Time management

Reliability

Education

None

Job description

NOVAMIND LABS LIMITED in Auckland is seeking a meticulous Workplace Support Assistant to provide reception, admin, and facility support for daily office operations.

You will welcome visitors, manage the reception, handle calls, coordinate supplies, arrange meetings and travel, and ensure health and safety standards are met.

This permanent, full-time role offers $25–$28 per hour, minimum 30 hours per week, and requires at least 6 months of relevant experience; background checks apply.