Front Desk & Admin Support Specialist – Facilities & Safety

Apex Skin; Auckland; On-site; NZD 34,000 - 39,000; Full time

Job summary

NOVAMIND LABS LTD in Auckland is seeking a Workplace Support Assistant to provide reception, admin and workplace support to ensure smooth daily operations.

The role requires an organized, reliable person with good time management; you will greet visitors, manage the front desk, handle calls and mail, and assist with meetings and travel arrangements. This is a permanent, full-time position in Auckland.

Qualifications

• At least 6 months’ relevant work experience.
• Friendly and reliable with good time management.
• Good organisational skills.
• Commitment to learning and developing skills.
• Sound knowledge of health and safety procedures.
• Able to pass a drug test and criminal background check.

Responsibilities

• Greet and welcome visitors, clients, and contractors.
• Manage reception area to keep it clean, organized, and welcoming.
• Answer, screen, and direct telephone calls; respond to inquiries.
• Receive and distribute mail, courier deliveries, and other correspondence.
• Provide administrative support including data entry, filing, scanning, photocopying.
• Maintain office records and supplies; coordinate stationery and kitchen inventory.
• Arrange meetings, travel, and accommodation as required.
• Clean and maintain office spaces, meeting rooms, kitchen, and common areas.

Skills

6 months experience

Time management

Organisational skills

Learning mindset

H&S knowledge

Drug test clearance

Background check

Reliability

Job description

NOVAMIND LABS LTD in Auckland is seeking a Workplace Support Assistant to provide reception, admin and workplace support to ensure smooth daily operations.

The role requires an organized, reliable person with good time management; you will greet visitors, manage the front desk, handle calls and mail, and assist with meetings and travel arrangements. This is a permanent, full-time position in Auckland.