Front Desk and Admin Support

Aotearoa New Zealand Association of Social Workers; Rotorua; On-site; NZD 50,000 - 70,000; Full time

Job summary

Ray White Rotorua is seeking a proactive Personal Assistant to support the real estate team and ensure day-to-day operations run smoothly. You will manage calendars, coordinate meetings and client communications, prepare documents and property-related administration, and assist with marketing and social media activities while keeping systems, databases and files accurate.

This role emphasizes teamwork, exceptional customer service and a warm, professional phone manner, with opportunities to grow

Responsibilities

• Manage calendars, appointments and daily schedules across the team
• Coordinate meetings, inspections and client communications
• Prepare documents, reports and property-related administration
• Follow up with clients, buyers, sellers and suppliers
• Assist with marketing and social media activities
• Keep systems, databases and files accurate and up to date
• Provide exceptional customer service and administrative support to the wider team
• Work collaboratively with other Personal Assistants and team members
• Assist with the day-to-day tasks and priorities of the wider real estate team

Job description

Join the Ray White Rotorua team as a Personal Assistant. Working collaboratively with real estate professionals and the wider team, you will help keep the day-to-day operation running smoothly, ensuring the team is well supported and clients receive exceptional service.

Key responsibilities

Manage calendars, appointments and daily schedules across the team

Coordinate meetings, inspections and client communications

Prepare documents, reports and property-related administration

Follow up with clients, buyers, sellers and suppliers

Assist with marketing and social media activities

Keep systems, databases and files accurate and up to date

Provide exceptional customer service and administrative support to the wider team

Work collaboratively with other Personal Assistants and team members

Assist with the day-to-day tasks and priorities of the wider real estate team

About you

Excellent organisation and time-management skills

Warm and engaging phone manner

Confident and friendly written and verbal communication skills

Exceptional attention to detail

Ability to multitask and work under pressure

Professional presentation and a positive personality

Ability to work collaboratively and contribute positively to a team environment