Real Estate Personal Assistant & Admin Coordinator

Aotearoa New Zealand Association of Social Workers; Rotorua; On-site; NZD 50,000 - 70,000; Full time

Job summary

Ray White Rotorua is seeking a proactive Personal Assistant to support the real estate team and ensure day-to-day operations run smoothly. You will manage calendars, coordinate meetings and client communications, prepare documents and property-related administration, and assist with marketing and social media activities while keeping systems, databases and files accurate.

This role emphasizes teamwork, exceptional customer service and a warm, professional phone manner, with opportunities to grow

Responsibilities

• Manage calendars, appointments and daily schedules across the team
• Coordinate meetings, inspections and client communications
• Prepare documents, reports and property-related administration
• Follow up with clients, buyers, sellers and suppliers
• Assist with marketing and social media activities
• Keep systems, databases and files accurate and up to date
• Provide exceptional customer service and administrative support to the wider team
• Work collaboratively with other Personal Assistants and team members
• Assist with the day-to-day tasks and priorities of the wider real estate team

Job description

Ray White Rotorua is seeking a proactive Personal Assistant to support the real estate team and ensure day-to-day operations run smoothly. You will manage calendars, coordinate meetings and client communications, prepare documents and property-related administration, and assist with marketing and social media activities while keeping systems, databases and files accurate.

This role emphasizes teamwork, exceptional customer service and a warm, professional phone manner, with opportunities to grow