Front Desk & Admin Pro — Growth & Wellness Perks

Acclime; Auckland; On-site; NZD 42,000 - 56,000; Full time

Benefits offered by this job

Birthday Leave

Wellness Day Leave

Staff events

Job summary

Acclime Auckland is seeking a proactive Receptionist/Administrative Assistant to join our team. This full-time role delivers front-line support, greeting clients, managing visitor registrations, and coordinating meetings in a professional, forward-thinking environment.

You will handle mail processing, office supplies, event support, and DocuSign tasks while maintaining calm under pressure and delivering excellent customer service.

Qualifications

• 2 years’ experience as a Receptionist/Administrative Assistant.
• Excellent verbal, communication and interpersonal skills with a strong focus on customer service.
• High level of skills with Microsoft Office.
• Committed to continuous improvement and efficiency.
• Professionally presented and able to remain composed under pressure.
• Ability to multitask with strong time management and organisational skills.

Responsibilities

• Greet and welcome clients and visitors in a professional manner.
• Answer, screen and forward incoming phone calls.
• Manage meeting room bookings and ensure rooms are clean and prepared.
• Coordinate client parking and visitor logistics.
• Receive, sort and distribute daily mail; scan and upload to client folders.
• Provide scanning, filing and document upload support; DocuSign tasks where directed.
• Maintain kitchen, stationery and office supply levels; assist with internal events.

Skills

Reception experience

Customer service

MS Office

Verbal communication

Time management

Organisational skills

Education

High school diploma

Tools

Microsoft Office

Job description

Acclime Auckland is seeking a proactive Receptionist/Administrative Assistant to join our team. This full-time role delivers front-line support, greeting clients, managing visitor registrations, and coordinating meetings in a professional, forward-thinking environment.

You will handle mail processing, office supplies, event support, and DocuSign tasks while maintaining calm under pressure and delivering excellent customer service.