Fleet & Property Coordinator

Genesis; Hamilton; On-site; NZD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Energy discounts

KiwiSaver match

Flexible working

Wellbeing allowance

Career development

Job summary

Genesis is seeking an organised and proactive coordinator to support the day-to-day management of our fleet and property portfolio in Hamilton, with options for Auckland. You'll coordinate fleet activities, service and maintenance, supplier management, driver onboarding, compliance and invoicing, while working with colleagues and service providers.

You’ll also support lease administration, rates and rent payments, forecasting and general property coordination, blending administration,

Qualifications

• Experience in fleet coordination or fleet administration.
• Exposure to property administration or facilities coordination is advantageous.
• Strong analytical skills with data reporting capability.
• Intermediate to advanced Excel skills.
• Experience processing invoices, payments and purchase orders.
• Excellent organisation and stakeholder management abilities.

Responsibilities

• Coordinate day-to-day fleet activities including servicing and maintenance.
• Manage supplier relationships, driver onboarding, and fleet compliance.
• Invoicing and fleet-related financial administration.
• Support lease administration, rates and rent payments, forecasting and general property coordination.

Skills

Fleet coordination

Fleet administration

Property administration

Excel

Invoicing

Stakeholder management

Tools

None

Job description

In The Moment, For The Future

At Genesis, we’re always looking ahead - to new possibilities, smarter solutions, and a better energy future for Aotearoa New Zealand. Every role here plays a part in shaping what’s next, whether it’s through cutting-edge technology, bold thinking, or everyday excellence. If you’re driven by progress and inspired by purpose, this is your chance to be part of something remarkable. Step into a career where your actions today help power tomorrow.

What You’ll Do

We're looking for an organised and proactive coordinator to support the day-to-day management of our fleet and property portfolio. Supporting the fleet manager, you'll coordinate a range of fleet activities, including vehicle servicing and maintenance, supplier management, driver onboarding, compliance requirements and fleet-related invoicing. You'll work closely with employees, suppliers and service providers to ensure our fleet operates smoothly and efficiently. You'll also support our property portfolio team through lease administration, rates and rent payments, forecasting and general property coordination. This is a varied role that combines administration, stakeholder management and analytical work, offering exposure across both fleet and property.

Please note this is permanent fulltime opportunity based in our Hamilton (preferred) or Auckland office.

What You’ll Need

• Experience in fleet coordination, fleet administration, or a similar operational support role
• Previous exposure to property administration, lease management or facilities coordination would be advantageous
• Strong analytical skills and confidence working with data and reporting
• Intermediate to advanced Excel skills
• Experience processing invoices, payments and purchase orders
• Excellent organisation, communication, and stakeholder management skills.

How We’ll Help You Thrive

At Genesis, we know that every moment matters - it’s not just about the mahi today, it’s also all the other benefits that set you up for a thriving future.

Some Of Our Benefits Include

• Southern Cross medical insurance, plus life, trauma and income protection insurances
• Electricity and gas discounts and an extra 20 Power Shout hours per year
• Up to 4% match on KiwiSaver contributions or 3% with our GenSaver allowance
• Flexible working and leave options to support you to balance personal and professional needs
• Annual wellbeing allowance, access to Best Doctors online service for you and your family and other wellbeing offerings
• Career development opportunities and a supportive learning culture.

Everyone’s journey is different.

At Genesis, we understand that everyone has unique needs and experiences. We’re committed to creating a recruitment process that is fair, accessible, and inclusive for all. If you require any adjustments or accommodations to participate fully in our hiring process, please don’t hesitate to let us know. We’re here to support you every step of the way.