Fleet & Property Coordinator

Genesis Energy; Hamilton; On-site; NZD 60,000 - 75,000; Full time

Benefits offered by this job

Southern Cross medical insurance

Life, trauma and income protection ins

KiwiSaver match

Flexible working

Wellbeing allowance

Career development opportunities

Job summary

Genesis Energy is seeking a proactive coordinator to support day-to-day fleet and property portfolio management. You’ll assist the fleet manager with servicing, supplier management, onboarding, compliance, and invoicing, while also supporting lease administration, rates, and forecasting for the property portfolio.

This permanent full-time role is based in Hamilton (preferred) or Auckland. You’ll collaborate with a range of stakeholders and use data to drive smooth, efficient operations and

Qualifications

• Experience in fleet coordination, fleet administration, or a similar operational support role.
• Exposure to property administration, lease management or facilities coordination is advantageous.
• Strong analytical skills with data and reporting capabilities.
• Intermediate to advanced Excel skills.
• Experience processing invoices, payments and purchase orders.
• Excellent organisation, communication, and stakeholder management.

Responsibilities

• Coordinate a range of fleet activities including servicing, maintenance, supplier management and driver onboarding.
• Ensure compliance requirements are met and manage fleet-related invoicing.
• Partner with employees, suppliers and service providers to keep fleet operations efficient.
• Support lease administration, rates and rent payments for the property portfolio.
• Assist with forecasting and general property coordination across both fleet and property.

Skills

Fleet coordination

Data & reporting

Stakeholder management

Organisation & planning

Problem solving

Tools

Excel

Procurement tools

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

At Genesis, we’re always looking ahead - to new possibilities, smarter solutions, and a better energy future for Aotearoa New Zealand. Every role here plays a part in shaping what’s next, whether it’s through cutting-edge technology, bold thinking, or everyday excellence. If you’re driven by progress and inspired by purpose, this is your chance to be part of something remarkable. Step into a career where your actions today help power tomorrow.

What you’ll do:

We're looking for an organised and proactive coordinator to support the day-to-day management of our fleet and property portfolio.

Supporting the fleet manager, you'll coordinate a range of fleet activities, including vehicle servicing and maintenance, supplier management, driver onboarding, compliance requirements and fleet-related invoicing. You'll work closely with employees, suppliers and service providers to ensure our fleet operates smoothly and efficiently.

You'll also support our property portfolio team through lease administration, rates and rent payments, forecasting and general property coordination. This is a varied role that combines administration, stakeholder management and analytical work, offering exposure across both fleet and property.

Please note this is permanent fulltime opportunity based in our Hamilton (preferred) or Auckland office.

What you’ll need:

You're highly organised, analytical, and enjoy keeping things running smoothly behind the scenes. You have a strong eye for detail, enjoy working with systems and data, and are comfortable building relationships with a variety of stakeholders.

• Experience in fleet coordination, fleet administration, or a similar operational support role
• Previous exposure to property administration, lease management or facilities coordination would be advantageous
• Strong analytical skills and confidence working with data and reporting
• Intermediate to advanced Excel skills
• Experience processing invoices, payments and purchase orders
• Excellent organisation, communication, and stakeholder management skills.

How we’ll help you thrive:

At Genesis, we know that every moment matters - it’s not just about the mahi today, it’s also all the other benefits that set you up for a thriving future.

Some of our benefits include:

• Southern Cross medical insurance, plus life, trauma and income protection insurances
• Electricity and gas discounts and an extra 20 Power Shout hours per year
• Up to 4% match on KiwiSaver contributions or 3% with our GenSaver allowance
• Flexible working and leave options to support you to balance personal and professional needs
• Annual wellbeing allowance, access to Best Doctors online service for you and your family and other wellbeing offerings
• Career development opportunities and a supportive learning culture.

Everyone’s journey is different.

At Genesis, we understand that everyone has unique needs and experiences. We’re committed to creating a recruitment process that is fair, accessible, and inclusive for all. If you require any adjustments or accommodations to participate fully in our hiring process, please don’t hesitate to let us know. We’re here to support you every step of the way.