Facilities Contract Administrator – Green & Public Spaces

Eco Maintenance Limited; Ōrākei; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive remuneration

Employee Assistance Program

Learning & development

Social events

Diversity & Inclusion

On-site parking

Job summary

Eco Maintenance Limited is seeking a Contract Administrator (Facilities) to join our Auckland-based team. You will support a range of facilities management activities, including client relationships, data tracking, and subcontractor coordination, in a dynamic, community-focused environment.

You will handle monthly invoicing, purchase orders, and reporting, providing high-level administrative support to the Operations Manager and team.

Qualifications

• Minimum of five years’ experience in an admin role, ideally within Facilities Management.
• Good working knowledge of MS Office (Word, Excel, Outlook).
• Experience with job allocation and asset management tools, such as MaintainX and Maximo, is highly beneficial.
• Highly organised with good communication skills.
• Able to get on with others and relate to a broad range of people.

Responsibilities

• Customer Service: Build and maintain relationships with internal teams and external clients.
• Data Entry: Keep databases accurate and up to date, track jobs to completion, manage assets.
• Subcontractor Coordination: Manage subcontractor databases, prioritise tasks and workloads.
• Reporting: Analyse data and create monthly management reports.
• Financial Support: Handle monthly invoicing, raise purchase orders, meet deadlines.
• Operational Support: Provide administrative support to the Operations Manager and team.

Skills

Customer service

Data entry

MS Office

Communication

Organisational skills

Relationship building

Tools

MaintainX

Maximo

Job description

Eco Maintenance Limited is seeking a Contract Administrator (Facilities) to join our Auckland-based team. You will support a range of facilities management activities, including client relationships, data tracking, and subcontractor coordination, in a dynamic, community-focused environment.

You will handle monthly invoicing, purchase orders, and reporting, providing high-level administrative support to the Operations Manager and team.