Growth-Oriented Project Administrator - Maintenance

West Facility Maintenance; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

West Facility Maintenance in Auckland is seeking a proactive Project Administrator to support the planning, coordination and delivery of our maintenance projects. You will work closely with project managers, technicians, suppliers and clients to keep everything organised and on track.

If you are highly organized, detail‑oriented and comfortable juggling multiple priorities, this hands‑on role offers real growth in project administration and facilities management within a fast‑growing company.

Qualifications

• Experience in project administration, coordination or similar role.
• Experience within facilities, construction, maintenance or related industry advantageous.
• Strong organisational and time-management skills; attention to detail.

Responsibilities

• Coordinate planning and delivery of maintenance projects.
• Schedule technicians, contractors and site activities.
• Prepare and maintain project documentation, records and reports.
• Track project progress, milestones and outstanding actions.
• Liaise with clients, suppliers, contractors and internal teams.
• Assist with quotations, purchase orders and invoices.
• Monitor project costs and required approvals.
• Maintain accurate job and compliance records.
• Assist with health & safety and project compliance requirements.
• Follow up outstanding information and actions.
• Identify issues early and propose practical solutions.
• Support continuous improvement of project administration.

Skills

Project administration

Coordination

Time management

Attention to detail

Communication

Microsoft Office

Multi-tasking

Problem solving

Independence

Education

Administration qualification

Business qualification

Project management qualification

Tools

Microsoft Office

Job description

West Facility Maintenance in Auckland is seeking a proactive Project Administrator to support the planning, coordination and delivery of our maintenance projects. You will work closely with project managers, technicians, suppliers and clients to keep everything organised and on track.

If you are highly organized, detail‑oriented and comfortable juggling multiple priorities, this hands‑on role offers real growth in project administration and facilities management within a fast‑growing company.