Contract Administrator/Support

Green by Nature; Auckland; On-site; NZD 60,000 - 80,000; Full time

Benefits offered by this job

Annual wellness benefit

Annual salary reviews

Learning and development opportunities

Job summary

Green by Nature is a leading greenspace and facilities maintenance company in New Zealand. We are seeking a Contracts Administrator/Support to join our Henderson depot, supporting operations and providing high-level business support.

You will manage data entry, asset tracking, subcontractor coordination, and monthly financial tasks while collaborating with the Operations Manager and team leaders. The role emphasizes relationship building, accurate reporting, and proactive time management in a

Qualifications

• Experience in a similar industry and delivering high level business support.
• Ability to develop and maintain relationships with internal stakeholders, clients, and subcontractors.
• Excellent verbal and written communication and report writing skills.
• Experience with financial tasks such as invoicing, purchase orders, and monthly billing procedures.

Responsibilities

• Provide top-notch customer service internally and externally and build strong relationships.
• Accurately record project and job information in databases and manage tasks to completion.
• Oversee and update the asset management system.
• Maintain subcontractor databases and allocate workloads.
• Analyse data and prepare monthly management and customer reports.
• Meet financial reporting deadlines and manage monthly invoicing and purchase orders.

Skills

Customer service

Data entry

Relationship building

Report writing

Time management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Green by Nature is a leading greenspace and full facilities maintenance company and is committed to delivering solutions and excellent service to our clients across Auckland and further afield. We currently have an opening, to join our Contract Administration and support team.

About the role:

We are looking for an enthusiastic Contracts Administrator/Support who thrives in a busy and collaborative environment and is focused on delivering exceptional business support. Based within our depot in Henderson, this is a key role within our team and carries a significant amount of responsibilityand we seek interest from highly motivated individuals who enjoy a challenge and take pride in delivering a high standard of customer service.

Your responsibilities will include:

• Customer Service:Providing top-notch customer service both internally and externally, building and maintaining strong relationships
• Data Entry:Accurately recording project and job-related information in multiple databases and ensuring tasks are managed to completion
• Asset Management:Overseeing and updating the asset management system
• Subcontractors:Maintaining subcontractor databases, prioritising and allocating workloads
• Monthly Reports:Analysing data and preparing monthly reports for management and customers
• Accounts:Meeting financial reporting deadlines, completing monthly invoicing processes, raising purchase orders, invoices, and work orders
• Management Support:Providing high-level support to the Operations Manager, Team Leaders, and their teams

What we're looking for:

Our ideal candidate will have experience working in a similar industry. Other attributes include:

• The ability to develop and maintain relationships with internal stakeholders, clients, and subcontractors
• Excellent verbal and written communication as well as excellent report writing skills
• Experience in financial management and proficient in tasks such as raising purchase orders, invoicing, and handling monthly billing procedures
• Proficiency in the Microsoft suite of programs, Excel, Word, Outlook and demonstrated expertise in data entry

Most importantly, we're looking for a self-motivated team player who takes initiative, effectively manages their time across tasks, and consistently meets deadlines with minimal supervision. A strong commitment to going above and beyond is essential!

Why Join Us?

• Be part of a business that has been an industry leader for over 30 years
• Contribute to a rewarding role, helping upkeep the community
• Annual wellness benefit (after qualifying period) and annual salary reviews
• Internal and external opportunities for learning and development are available

About Us:

Since 1992, Green by Nature has been dedicated to creating and maintaining beautiful outdoor spaces across New Zealand. With over 800 employees in over 20 locations nationwide, we've been a strong force in the industry. Our purpose is to improve people’s lives by building, caring for, and maintaining remarkable green spaces that enable us all to do more of the things we love. With over 2000+ team members across New Zealand and Australia, we're excited to continue our journey and we hope for you to join us!

In accordance with the Company's Drug & Alcohol Policy, the successful candidate will be required to undergo and pass a pre-employment drug test.