Contract Administrator

Eco Maintenance Limited; Ōrākei; Presencial; NZD 55.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive remuneration

Employee Assistance Program

Learning & development

Social events

Diversity & Inclusion

On-site parking

Descripción de la vacante

Eco Maintenance Limited is seeking a Contract Administrator (Facilities) to join our Auckland-based team. You will support a range of facilities management activities, including client relationships, data tracking, and subcontractor coordination, in a dynamic, community-focused environment.

You will handle monthly invoicing, purchase orders, and reporting, providing high-level administrative support to the Operations Manager and team.

Formación

• Minimum of five years’ experience in an admin role, ideally within Facilities Management.
• Good working knowledge of MS Office (Word, Excel, Outlook).
• Experience with job allocation and asset management tools, such as MaintainX and Maximo, is highly beneficial.
• Highly organised with good communication skills.
• Able to get on with others and relate to a broad range of people.

Responsabilidades

• Customer Service: Build and maintain relationships with internal teams and external clients.
• Data Entry: Keep databases accurate and up to date, track jobs to completion, manage assets.
• Subcontractor Coordination: Manage subcontractor databases, prioritise tasks and workloads.
• Reporting: Analyse data and create monthly management reports.
• Financial Support: Handle monthly invoicing, raise purchase orders, meet deadlines.
• Operational Support: Provide administrative support to the Operations Manager and team.

Conocimientos

Customer service

Data entry

MS Office

Communication

Organisational skills

Relationship building

Herramientas

MaintainX

Maximo

Descripción del empleo

Eco Maintenance is a proudly New Zealand-owned facilities and open space maintenance provider, with branches across Auckland, Waikato, Wellington, Masterton and Dunedin. We partner with the Government and community organisations to deliver structured, high-quality facilities and maintenance services that support safe, well-maintained public spaces.

About the role

We are looking for a dynamic yet down-to-earth Contract Administrator (Facilities) to join our Auckland-based team. If you enjoy making a difference to your environment, then this is your dream job. This role will be part of a team maintaining our clients’ green spaces and/or street environments

• Customer Service: Build and maintain strong relationships, delivering excellent Service to both internal teams and external clients.
• Data Entry: Keep multiple databases accurate and up to date, including but not limited to ensuring jobs are tracked through to completion, and asset management systems are up to date.
• Subcontractor Coordination: Manage subcontractor databases, prioritise tasks, and allocate workloads.
• Reporting: Analyse data and create monthly reports for management.
• Financial Support: Handle monthly invoicing, raise purchase orders, and meet reporting deadlines.
• Operational Support: Provide high-level administrative support to the Operations Manager, Team Leaders, and the wider team.

About you

The successful person will have:

• Minimum of five years’ experience in an admin role, ideally within Facilities Management
• Good working knowledge of MS Office (Word, Excel, Outlook).
• Experience with job allocation and asset management tools, such as Maintain X and Maximo, is highly beneficial.
• Highly organised with good communication skills.
• Able to get on with others and relate to a broad range of people.

We are a community-oriented, fun, dynamic team. We have long-term contracts in place providing you with job security and opportunities to learn new skills and develop within the company.

We provide our people with:

• Competitive remuneration
• Great rewards: Eco Legend of the Month and Year, long service awards, and more
• Wellbeing focus: including access to our Employee Assistance Program
• Learning and development opportunities
• Social activities: regular morning teas, Xmas parties, after-work drinks
• Strong commitment to Diversity, Equity and Inclusion
• Great culture: small-company feel, large-company benefits.

Hours of work will be 8.00 am to 4.30 pm, Monday to Friday, with free on-site car parking.

Eco Maintenance requires successful candidates to have the legal right to work in NZ, provide two reference checks, and pass a satisfactory Ministry of Justice Check.