Facilities Admin & Projects Support - Rotorua

Oranga Tamariki; Rotorua; Hybrid; NZD 68,000 - 76,000; Full time

Job summary

Oranga Tamariki—Ministry for Children in Rotorua seeks an experienced administrator to lead support for the property portfolio. You will work closely with Property and Facilities Managers to ensure requisitions, goods receipts, and invoices are processed efficiently and accurately.

This role requires strong organisational skills, relationship-building with landlords and contractors, and a respect for tikanga Māori and Pacific cultures.

Qualifications

• Minimum 2 years administrative experience ideally in a facilities management or operational property management environment.
• Able to build collaborative working relationships with both internal and external stakeholders.
• Experience with Facilities Management Systems and financial processes.
• A Team player with an excellent attention to detail.
• Understanding and appreciation of cross-cultural practices in particular; knowledge of tikanga Māori, and Pacific peoples' culture

Responsibilities

• Provide administrative support leadership for the portfolio of properties operating within the Oranga Tamariki property portfolio and support Property and Facilities Managers and Project Managers.
• Create requisitions, goods receipting, processing invoices.
• Liaise with landlords and contractors; log jobs via MyProperty; add notes to jobs and close out tasks.
• Manage ongoing scheduled facilities maintenance services (cleaning, lawn mowing, test and tag) and planned preventative maintenance.
• Collaborate across regions with the National Facilities Administration Lead and Financial Services Centre to ensure timely invoice payments.

Skills

Administrative experience

Facilities management systems

Financial processes

Team player

Tikanga Māori awareness

Tools

MyProperty

Job description

Oranga Tamariki—Ministry for Children in Rotorua seeks an experienced administrator to lead support for the property portfolio. You will work closely with Property and Facilities Managers to ensure requisitions, goods receipts, and invoices are processed efficiently and accurately.

This role requires strong organisational skills, relationship-building with landlords and contractors, and a respect for tikanga Māori and Pacific cultures.