Facilities Administration Lead (Property & Projects)

New Zealand Government; Rotorua; On-site; NZD 68,000 - 76,000; Full time

Job summary

Oranga Tamariki—Ministry for Children is seeking an experienced administrator to support its property portfolio in the Rotorua region. You will handle requisitions, invoicing, and liaise with landlords and contractors, while assisting Facilities Managers and Project Managers to ensure timely delivery of services.

Ideal candidates will have 2+ years in facilities or property administration, strong attention to detail, and ability to work across teams in a culturally aware environment.

Qualifications

• Minimum 2 years administrative experience in facilities management or operational property management.
• Ability to build collaborative relationships with internal and external stakeholders.
• Experience with Facilities Management Systems and financial processes.
• Understanding and appreciation of cross-cultural practices, tikanga Māori and Pacific cultures.

Responsibilities

• Create requisitions, goods receipting and processing invoices.
• Liaise with landlords and contractors; manage communications.
• Log and update jobs via MyProperty and add notes as needed.
• Coordinate ongoing facilities maintenance (cleaning, lawn care, test and tag, PM) across properties.
• Support Property and Facilities Managers and Project Managers in a centralized region.

Skills

Administrative experience

Facilities management

Financial

Stakeholder engagement

Tools

MyProperty

Job description

Oranga Tamariki—Ministry for Children is seeking an experienced administrator to support its property portfolio in the Rotorua region. You will handle requisitions, invoicing, and liaise with landlords and contractors, while assisting Facilities Managers and Project Managers to ensure timely delivery of services.

Ideal candidates will have 2+ years in facilities or property administration, strong attention to detail, and ability to work across teams in a culturally aware environment.