Site Admin & Operations Coordinator (Tauranga East)

New Zealand Government Joba; Tauranga; On-site; NZD 52,000 - 70,000; Full time

Benefits offered by this job

Remuneration progression

Flexible work options

Wellbeing focus

Professional development

Job summary

Oranga Tamariki – Ministry for Children is seeking a proactive Workplace Administrator to support the Tauranga East site. You will provide high-quality administrative support across reception, records, and finance-related tasks in a busy team.

This permanent, full-time role offers variety, collaboration with frontline staff and opportunities to contribute to better futures for tamariki, rangatahi and whānau, with a supportive culture and opportunities for development.

Qualifications

• Proven experience providing administrative support.
• Strong Microsoft Office skills including Word, Excel, and Outlook.
• Excellent written and verbal communication with attention to detail.
• Ability to prioritise work and meet deadlines in a busy environment.
• Understanding and appreciation of tikanga Māori and Pacific cultures.

Responsibilities

• Providing administrative assistance for Family Group Conferences (FGC), Court, assessments, casework, financial requests and referral processes.
• Maintaining accurate records through CYRAS and other information systems
• Coordinating reception, telephony and visitor management services
• Supporting financial administration, invoicing and reconciliation activities
• Coordinating travel, meetings, office supplies and other operational requirements
• Supporting recruitment requests and staff induction processes
• Maintaining workplace records, filing systems and administrative functions
• Assisting with fleet, property and asset management activities
• Supporting workplace managers with a high level of administrative assistance
• Helping maintain effective systems and processes that support site operations

Skills

Administrative support

Organisational skills

Communication

Stakeholder management

Proactive problem solving

Team collaboration

Cross-cultural awareness

Tools

Microsoft Word

Excel

PowerPoint

Outlook

CYRAS

Job description

Oranga Tamariki – Ministry for Children is seeking a proactive Workplace Administrator to support the Tauranga East site. You will provide high-quality administrative support across reception, records, and finance-related tasks in a busy team.

This permanent, full-time role offers variety, collaboration with frontline staff and opportunities to contribute to better futures for tamariki, rangatahi and whānau, with a supportive culture and opportunities for development.