Facilities Management Administrator

New Zealand Government; Rotorua; On-site; NZD 68,000 - 76,000; Full time

Job summary

Oranga Tamariki—Ministry for Children is seeking an experienced administrator to support its property portfolio in the Rotorua region. You will handle requisitions, invoicing, and liaise with landlords and contractors, while assisting Facilities Managers and Project Managers to ensure timely delivery of services.

Ideal candidates will have 2+ years in facilities or property administration, strong attention to detail, and ability to work across teams in a culturally aware environment.

Qualifications

• Minimum 2 years administrative experience in facilities management or operational property management.
• Ability to build collaborative relationships with internal and external stakeholders.
• Experience with Facilities Management Systems and financial processes.
• Understanding and appreciation of cross-cultural practices, tikanga Māori and Pacific cultures.

Responsibilities

• Create requisitions, goods receipting and processing invoices.
• Liaise with landlords and contractors; manage communications.
• Log and update jobs via MyProperty and add notes as needed.
• Coordinate ongoing facilities maintenance (cleaning, lawn care, test and tag, PM) across properties.
• Support Property and Facilities Managers and Project Managers in a centralized region.

Skills

Administrative experience

Facilities management

Financial

Stakeholder engagement

Tools

MyProperty

Job description

Key support role in the infrastructure groupRotorua Based onlypermanent opportunityMō mātou | About usOranga Tamariki—Ministry for Children has a commitment to putting tamariki and rangatahi at the heart of what we do. In our work, we aim to demonstrate these values:We put Tamariki firstWe believe Aroha is vitalWe respect the Mana of peopleWe are Tika and PonoWe value WhakapapaWe recognise that Oranga is a journeyWe are committed to ensuring that New Zealand is the best place in the world to be a child. We are also committed to ensuring Oranga Tamariki partners with hapū, iwi and Māori organisations to find appropriate solutions for tamariki in need.Mō te tūnga | About the roleYou will provide administrative support leadership for the portfolio of properties operating within the Oranga Tamariki property portfolio and directly support the Property and Facilities Managers and Project Managers. This will include, but not be limited to, creating requisitions, goods receipting, processing invoices, liaising with landlords and contractors, logging jobs via MyProperty, adding notes to jobs and completing jobs, management of ongoing scheduled facilities maintenance services such as cleaning and lawn mowing, test and tag, management of planned preventative maintenance activities.You will work in a centralised manner across all properties/projects in a designated region or area as agreed with the National Facilities Administration Lead and in collaboration with the Financial Services Centre (FSC) to ensure work is shared and ensure all invoices are paid on time.Ngā pūmanawatanga ōu | What you will bringKey requirements of the role include:Minimum 2 years administrative experience ideally in a facilities management or operational property management environment.Able to build collaborative working relationships with both internal and external stakeholders.Experience with Facilities Management Systems and financial.A Team player with an excellent attention to detailUnderstanding and appreciation of cross-cultural practices in particular; knowledge of tikanga Māori, and Pacific peoples' cultureNōu te rourou | What's in it for youOranga Tamariki offer a step-based remuneration package, that offers progression annually for experience through tenure. Annual remuneration for this position starts between $68,371 and $75,501 dependant on experience. We offer a vibrant and supportive team, flexible work options and a genuine commitment to wellbeing. We offer significant training and professional development so that you can thrive and grow. We welcome diversity and are committed to working in an inclusive and respectful way. This is your opportunity to apply your skills and experience to the wellbeing of tamariki and rangatahi.To see all the benefits of working for Oranga Tamariki, please visit https://mahi.orangatamariki.govt.nz/working-with-us/employee-benefits/Me pēhea te tuku tono | How to ApplyApply online with your CV and Covering Letter. If you are an Oranga Tamariki employee already, please ensure you apply with a log in using your Oranga Tamariki email address.If you have any questions about role, please contact [e-mail] as applications for this role close at midnight on 1st November.However, we will be reviewing applications and inviting candidates to interview prior to this date, so apply now!If you are interested in any of our vacancies, please ensure that you make yourself familiar with our code of conduct as it sets out our expectations for our kaimahi and requires you to present at work free from the influences of both drugs and alcohol.