Facilities Management Administrator

Oranga Tamariki; Rotorua; Hybrid; NZD 68,000 - 76,000; Full time

Job summary

Oranga Tamariki—Ministry for Children in Rotorua seeks an experienced administrator to lead support for the property portfolio. You will work closely with Property and Facilities Managers to ensure requisitions, goods receipts, and invoices are processed efficiently and accurately.

This role requires strong organisational skills, relationship-building with landlords and contractors, and a respect for tikanga Māori and Pacific cultures.

Qualifications

• Minimum 2 years administrative experience ideally in a facilities management or operational property management environment.
• Able to build collaborative working relationships with both internal and external stakeholders.
• Experience with Facilities Management Systems and financial processes.
• A Team player with an excellent attention to detail.
• Understanding and appreciation of cross-cultural practices in particular; knowledge of tikanga Māori, and Pacific peoples' culture

Responsibilities

• Provide administrative support leadership for the portfolio of properties operating within the Oranga Tamariki property portfolio and support Property and Facilities Managers and Project Managers.
• Create requisitions, goods receipting, processing invoices.
• Liaise with landlords and contractors; log jobs via MyProperty; add notes to jobs and close out tasks.
• Manage ongoing scheduled facilities maintenance services (cleaning, lawn mowing, test and tag) and planned preventative maintenance.
• Collaborate across regions with the National Facilities Administration Lead and Financial Services Centre to ensure timely invoice payments.

Skills

Administrative experience

Facilities management systems

Financial processes

Team player

Tikanga Māori awareness

Tools

MyProperty

Job description

• Key support role in the infrastructure group
• Rotorua Based only

Oranga Tamariki—Ministry for Children has a commitment to putting tamariki and rangatahi at the heart of what we do. In our work, we aim to demonstrate these values:

• We put Tamariki first
• We believe Aroha is vital
• We respect the Mana of people
• We are Tika and Pono
• We value Whakapapa
• We recognise that Oranga is a journey

We are committed to ensuring that New Zealand is the best place in the world to be a child. We are also committed to ensuring Oranga Tamariki partners with hapū, iwi and Māori organisations to find appropriate solutions for tamariki in need.

Mō te tūnga| About the role

You will provide administrative support leadership for the portfolio of properties operating within the Oranga Tamariki property portfolio and directly support the Property and Facilities Managers and Project Managers. This will include, but not be limited to, creating requisitions, goods receipting, processing invoices, liaising with landlords and contractors, logging jobs via MyProperty, adding notes to jobs and completing jobs, management of ongoing scheduled facilities maintenance services such as cleaning and lawn mowing, test and tag, management of planned preventative maintenance activities.

You will work in a centralised manner across all properties/projects in a designated region or area as agreed with the National Facilities Administration Lead and in collaboration with the Financial Services Centre (FSC) to ensure work is shared and ensure all invoices are paid on time.

Key requirements of the role include:

• Minimum 2 years administrative experience ideally in a facilities management or operational property management environment.
• Able to build collaborative working relationships with both internal and external stakeholders.
• Experience with Facilities Management Systems and financial.
• A Team player with an excellent attention to detail
• Understanding and appreciation of cross-cultural practices in particular; knowledge of tikanga Māori, and Pacific peoples' culture

Nōu te rourou | What's in it for you

Oranga Tamariki offer a step-based remuneration package, that offers progression annually for experience through tenure. Annual remuneration for this position starts between $68,371 and $75,501 dependant on experience. We offer a vibrant and supportive team, flexible work options and a genuine commitment to wellbeing. We offer significant training and professional development so that you can thrive and grow. We welcome diversity and are committed to working in an inclusive and respectful way. This is your opportunity to apply your skills and experience to the wellbeing of tamariki and rangatahi.

If you are interested in any of our vacancies, please ensure that you make yourself familiar with our code of conduct as it sets out our expectations for our kaimahi and requires you to present at work free from the influences of both drugs and alcohol.

Location(s) Rotorua

Expertise Administrators, Contact Centre, Accounts Payable, Data Entry & Word Processing, Feedback and Complaints, Supervisors/Team Leaders, Customer Service, Other, Records Management & Document Control