Expression of Interest | Executive & Personal Assistants

Randstad Group; Wellington; On-site; NZD 70,000 - 95,000; Full time

Job summary

Randstad Wellington invites Expressions of Interest for experienced Executive Assistants and Personal Assistants to support senior leadership teams and boards. The role emphasizes discretion, diary management, and proactive anticipation of executive needs within a dynamic government and private sector environment.

Applicants should have 3+ years in EA/PA roles, strong MS Office 365 skills, and valid NZ work rights.

Qualifications

• 3+ years of EA/PA or high-level Secretariat experience, public sector or corporate background preferred.
• Discretion, political acumen and integrity when handling confidential information.
• Advanced MS Office 365, formatting, and workflow management capabilities.
• Proactive foresight in anticipating executive needs and priorities.
• NZ work rights are required (visa, residency or NZ citizenship).

Responsibilities

• Provide executive support to C-Suite and senior leaders.
• Coordinate complex calendars, travel, and itineraries.
• Prepare agendas, board papers, minutes and action tracking.
• Manage high-volume inboxes, draft correspondence and gatekeep stakeholders.
• Foster trusted relationships across internal divisions and external partners.

Skills

Executive Assistant

Personal Assistant

C-Suite Support

Diary Management

Travel Coordination

Board Support

Secretariat

Minutes

Stakeholder management

Wellington EA

Education

Secondary School/High School

Tools

MS Office 365

Calendar management

Workflow management tools

Job description

About the Opportunity Randstad Wellington’s Business Support team is inviting Expressions of Interest (EOI) from high-caliber Executive Assistants (EAs) and Personal Assistants (PAs). We partner with Tier-1 public sector leaders, Chief Executives, C-Suite executives, and senior directorates across Wellington to place trusted administrative partners.

If you are a high-performing EA or PA looking to step into a new challenge, support senior leadership teams, or secure strategic high-profile contracts, we want to connect with you.

Key Capabilities & Responsibilities Needed:

• Executive Support: High-level support to C-Suite executives, Tier 2/3 managers, or Boards.

• Complex Logistics: Advanced calendar management, travel arrangements, and itinerary planning.

• Meeting & Secretariat: Preparing agendas, collating board papers, minute-taking, and tracking action items.

• Communication & Gatekeeping: Managing high-volume inboxes, drafting correspondence, and screening stakeholders.

• Relationship Management: Building trusted networks across internal divisions, external partners, and senior leaders.

What We Are Looking For:

• 3+ years of experience in an EA, PA, or high-level Secretariat role (Public Sector or Corporate experience preferred).

• High level of discretion, political acumen, and integrity when handling confidential information.

• Advanced proficiency in MS Office 365, document formatting, and workflow management tools.

• Proactive foresight - anticipating executive needs before they arise.

• Valid NZ Work Rights (Work Visa, Residency, or NZ/AU Citizenship).

Why Register with Randstad Wellington?

• Exclusivity to executive-level support opportunities across Wellington’s government and private sectors.

• Personalized career advice and market insights tailored to executive support careers.

• Flexible engagement options tailored to your availability (temporary, fixed-term contract, or permanent).

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

experience

2 years

skills

Executive Assistant, Personal Assistant, EA, PA, C-Suite Support, Diary Management, Travel Coordination, Board Support, Secretariat, Minutes, Wellington EA

qualifications

• 2+ years experience in an EA
• PA
• or high-level Secretariat role
• Advanced proficiency in MS Office 365 and calendar management
• Strong stakeholder management and high discretion
• Valid NZ Work Rights

education

Secondary School/High School

2+ years experience in an EA,PA,or high-level Secretariat role,Advanced proficiency in MS Office 365 and calendar management,Strong stakeholder management and high discretion,Valid NZ Work Rights