Business Support (L3) - Kaihāpai Pakihi

JobSpace; Wellington; On-site; NZD 65,000 - 90,000; Full time

Job summary

JobSpace in Wellington seeks an experienced Executive Assistant to provide high-quality administrative support to the Deputy Commissioner and the Governance & Executive Services team. You will manage a demanding diary, coordinate meetings and travel, and act as a key point of contact for senior leaders.

The role requires proactive, service-focused professionals who can build relationships, prioritise tasks, and mentor junior staff.

Qualifications

• Experience in a senior PA/administrative or business support role.
• Sound understanding of MS Office and diary management.
• Excellent stakeholder and relationship management skills with senior leaders.
• Curiosity and willingness to learn new systems and ways of working.

Responsibilities

• Provide one-to-one executive support to the Deputy Commissioner.
• Manage a busy diary and coordinate meetings, agendas and notes.
• Prepare and review meeting materials and assist with planning days.
• Mentor and guide other Business Support team members when required.
• Liaise with the DC's Management Support and wider leadership team.

Skills

Senior PA experience

Stakeholder management

Communication skills

Time management

Organisational skills

Confidentiality

Multi-tasking

Mentoring others

Relationship building

Tools

MS Office

Job description

Executive Assistant (Business Support L3) – Governance & Executive Services

Opportunity to enhance your career in professional administration

Wellington based, great location opposite the Railway Station

The Opportunity

We have a permanent opportunity for an Executive Assistant to provide high quality and effective administrative support to the Deputy Commissioner (DC), the Enterprise & Integrity Services (E&IS). In this role you will work closely with the DC, Management Support to the DC, your peers, team members and Team Lead to deliver a consistent level of customer focused service. You will work within the Executive Services Team and take an administrative lead across the E&IS Team.

All good teams need a strong EA to provide the support and tools necessary for success. As a \"people person\" you won't just enjoy supporting your colleagues but will also appreciate the opportunity to build relationships. You'll be service and customer focussed and thrive in a busy environment where you can make a difference. You will be organised and efficient with excellent attention to detail and will have a genuine interest in making a difference in both small and big picture ways. You will be experienced in managing a busy diary and be proactive.

In this varied role you will provide one to one executive support to the DC, always be one step ahead in a busy paced environment, enjoy working as part of a team and contributing to the overall running E&IS. This role provides the environment for you to mentor and guide others within the wider group and to assist with planning days.

Working within the Executive Services team provides a fun, fast-paced and exciting environment for you to learn and grow. Strong relationships skills are essential in working closely with the DC's Management Support, the Executive Assistant to the Commissioner; the DC's leadership team and the wider support network to the Executive Leadership Team. You will be a key point of contact for the DC.

Being proactive, being able to prioritise, manage a busy diary, multi-task and all with a calm, professional manner will be second nature to you. This role will require you to be the key support for some meetings, and to set agendas, attend the meetings and take notes.

IR is committed to building an inclusive workplace free from inequalities, where all our people are valued, respected and feel supported to reach their full potential.

About you

To be successful in this position you will possess some of the following attributes:

• Self-motivated and proactive
• Experience in a senior PA/administrative or business support role, alongside a sound understanding of MS Office
• Excellent stakeholder and relationship management skills with the ability to liaise with senior management and other business support teams to deliver priorities and outcomes
• A strong sense of curiosity and an interest in learning new systems and ways of working and feedback
• Excellent communication skills, organisational and time management skills
• Communicate professionally and tailor your approach to different stakeholders
• Take pride in delivering quality work and managing information with care
• Adept in identifying opportunities, processes improvement and risk minimisation which add value to the team and your leaders
• The ability to organise and plan, to multi-task and to juggle competing priorities
• Ability to coach and mentor Business Support team members, sharing your expertise
• A keen understanding of the need for confidentiality and a high level of integrity
• A friendly 'can-do' attitude and the willingness to pitch in and support the wider team when required

At Inland Revenue, we truly embrace diversity and inclusion and promote a flexible and supportive work environment that meets the needs of our people and business.

Applications close at 5pm, Tuesday 15th September

Please note, we will be reviewing applications as they come in so you may hear from us before that date, and we may also move to interviews sooner.