Export Documentation and Logistics Coordinator

Cates Grain & Seed Ltd; Ashburton; On-site; NZD 60,000 - 85,000; Full time

Job summary

Cates Grain & Seed Ltd in Ashburton, South Island, is seeking an Export Documentation and Logistics Coordinator to join our established team. The role focuses on coordinating shipping, export documentation, seed schedules, and ensuring all paperwork meets import requirements.

The successful candidate will work autonomously, manage competing priorities, maintain accurate records across systems and spreadsheets, and deliver responsive service to customers and suppliers.

Qualifications

• High level of data entry accuracy and attention to detail.
• Ability to work independently and prioritise tasks to deadlines.
• Strong written and verbal communication and relationship-building.
• Experience with export documentation and logistics preferred.
• ProDoc experience an advantage.

Responsibilities

• Co-ordinate and process shipping and export documentation in line with export and destination-country import requirements.
• Coordinate seed cleaning schedules.
• Update documentation across internal systems and multiple spreadsheets.
• Maintain seed test results and grower contracts.
• Take ownership of work and deliver responsive service to internal and external stakeholders.

Skills

Data entry

Attention to detail

Organisational skills

Communication

Microsoft Office

ProDoc experience

Export documentation

Tools

ProDoc

Excel

Job description

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Export Documentation and Logistics Coordinator

Cates Grain & Seed Ltd – Ashburton, South Island

Cates, one of the first independent grain and seed companies in Mid Canterbury, specialises in the production and marketing of clover, cereals, grasses, pulses and brassicas for both domestic and international markets. For over 50 years, we have taken pride in the strong partnerships we've built with our loyal base of local farming families.

We’re looking for ahighly organised and detail-orientated Export Documentation & Logistics Coordinatorto join our Ashburton-based team.

The role requires the ability to work autonomously, effectively manage competing priorities, and maintain a well-organised workflow to consistently achieve documentation, customer, and shipment deadlines.

Key responsibilities include:

• Co-ordinating and processing shipping and export documentation in line with export and destination-country import requirements.
• Effectively coordinating seed cleaning schedules
• Updating and ensuring the accuracy of documentation across internal systems and multiple spreadsheets.
• Maintaining and recording seed test results and grower contracts.
• Taking ownership of work, whilst maintaining high standards and delivering a responsive service both internally and externally.

To be successful in this role you will bring:

• Data entry skills with exceptional attention to detail and a commitment to accuracy.
• Proven ability to work independently, effectively organise and prioritise competing tasks, and consistently meet deadlines with minimal supervision.
• Strong written and verbal communication skills and the ability to build effective relationships and work collaboratively.
• Confidence using Microsoft Office and learning new business systems; experience with ProDoc would be an advantage.
• Previous experience in documentation, export and logistics or similar would be advantageous.

While this position is advertised as full-time the hours of work will be negotiated with the right candidate.

If you are interested in joining a friendly and supportive team in a long-established local business, then we would love to hear from you!

If you have any questions or need further information please contact Anna at**************@cates.co.nz

Applicants must hold New Zealand Residency or Citizenship. All applications or expressions of interest will be treated in the strictest of confidence.