Team Administrator

Auckland Head Office, Auckland; Auckland; On-site; NZD 45,000 - 58,000; Full time

Job summary

Auckland Head Office in Auckland, New Zealand is seeking a highly organised administrator to join our fast-paced team. You will support management and a high-performing office, coordinating administration, marketing tasks, and daily operations with precision.

This role suits someone who thrives on multi-tasking, communicates confidently with stakeholders, and uses Microsoft Office and CRM systems to keep information accurate and up-to-date while delivering excellent service.

Qualifications

• Experience in fast-paced administrative roles.
• Strong attention to detail with ability to manage multiple deadlines.
• Confident communicator with stakeholder management.

Responsibilities

• Coordinate day-to-day admin support, AML processing, and team coordination.
• Prepare agency, sale and purchase, auction, and tender documentation.
• Maintain databases, spreadsheets, CRM, and reporting.
• Prepare submissions, presentations, vendor reports, and pre-listing documentation.
• Support marketing campaigns: brochures, newsletters, social media, web ads, and EDMs.
• Coordinate photography, signage, print advertising, web portals, and marketing collateral.
• Assist with auction preparation, meeting coordination, and office processes.
• Liaise with agents, solicitors, clients, and external suppliers.
• Assist with campaign budgets, invoice processing, reconciliations, and reporting.
• Provide general administration support to the wider team.

Skills

Administration experience

Highly organized

Stakeholder management

Autonomous

Tools

Microsoft Office

CRM systems

Marketing platforms

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Auckland Head Office, Auckland – Auckland, North Island

3mo ago , from Bayleys Property Management

An exciting opportunity has become available for a highly organised and proactive administrator to join our team. Supporting Management and a high-performing office environment, this role will play a key part in ensuring the smooth coordination of administration, marketing support, and day-to-day team operations.

This is a varied role suited to someone who thrives in a fast-paced environment, enjoys working across multiple priorities, and takes pride in delivering exceptional support with a high level of accuracy and professionalism.

Key Responsibilities

• Coordinate day-to-day administration support including listings, legal documentation, AML processing, and general team coordination
• Prepare agency agreements, sale and purchase agreements, auction and tender documentation
• Maintain databases, spreadsheets, CRM systems, and reporting to ensure information is accurate and up to date
• Prepare submissions, presentations, vendor reports, and pre-listing documentation
• Support marketing campaigns including brochures, newsletters, social media, web advertising, and EDMs
• Coordinate photography, signage, print advertising, web portals, and marketing collateral
• Assist with auction preparation, meeting coordination, and office administration processes
• Liaise with agents, solicitors, clients, and external suppliers to support smooth day-to-day operations
• Assist with campaign budgets, invoice processing, reconciliations, and reporting
• Provide general administration support to the wider team as required

About You

• Previous administration experience in a fast-paced environment
• Highly organised with strong attention to detail and the ability to manage multiple deadlines
• Confident communicator with strong stakeholder management skills
• Tech-savvy with experience across Microsoft Office, CRM systems, and marketing platforms
• Proactive, adaptable, and solutions-focused with the ability to work autonomously
• Strong time management skills and the ability to prioritise effectively in a busy environment

This is an exciting opportunity to join a collaborative and high-performing team where you will gain exposure across administration, marketing, and operations within a dynamic real estate environment.