Executive Support & Quality Coordinator

Hohepa Auckland; Waitakere Ranges; On-site; NZD 55,000 - 75,000; Full time

Job summary

Hōhepa Auckland is seeking an experienced Office Administrator and Quality Coordinator to join our team in New Zealand. This role blends front-of-house reception with high-level administrative support, and it drives our quality-system, policy, and audit coordination.

You will maintain office systems, assist with finance, purchasing, and compliance tasks, coordinate the policy register, collate audit evidence, and help improve the consistency and effectiveness of our office and quality processes.

Qualifications

• Highly organised, accurate and dependable.
• Warm, approachable and professional.
• Confident using Word, Excel, Outlook, PowerPoint and SharePoint.
• Experienced in office administration, executive support or administrative coordination.
• Comfortable handling sensitive and confidential information.
• Proactive and able to work independently within clear delegated responsibilities.
• Committed to inclusive and culturally respectful practice.

Responsibilities

• Provide a warm and professional welcome for people we support, whānau, visitors and staff.
• Support the General Manager and Executive Team with meetings, documents, scheduling and organisational priorities.
• Maintain office systems, records, registers and shared administrative processes.
• Coordinate Hōhepa Auckland’s policy register and document-control systems.
• Collate internal audit evidence and support corrective-action tracking.
• Assist with finance, purchasing, resource and compliance administration.
• Help improve the consistency and effectiveness of our office and quality systems.

Skills

Organised

Approachable

MS Office proficiency

Office administration

Confidential information handling

Proactive independence

Inclusive practice

Tools

Word

Excel

Outlook

PowerPoint

SharePoint

Job description

Hōhepa Auckland is seeking an experienced Office Administrator and Quality Coordinator to join our team in New Zealand. This role blends front-of-house reception with high-level administrative support, and it drives our quality-system, policy, and audit coordination.

You will maintain office systems, assist with finance, purchasing, and compliance tasks, coordinate the policy register, collate audit evidence, and help improve the consistency and effectiveness of our office and quality processes.