Executive Support & Operations Coordinator

Te Whatu Ora - Health New Zealand; Auckland; On-site; NZD 75,000 - 110,000; Full time

Benefits offered by this job

Free Southern Cross health insurance

Life and income protection insurance

Enhanced parental leave

Habit Health+ access and EAP

PERKS staff rewards and discounts

Service recognition rewards

Ongoing training, development and upsk

Job summary

INEX, New Zealand's leading aluminium extruder, is seeking an experienced Executive & Business Support Coordinator to support a busy leadership team. You’ll manage priorities, coordinate meetings and events, and maintain essential processes with discretion.

You’ll excel at organisation, communicate confidently with senior managers, and bring strong Microsoft 365 skills to support cross-functional teams across INEX and associated businesses.

Qualifications

• Experience supporting senior leaders in a corporate environment.
• Exceptional organisation with the ability to juggle multiple priorities.
• Attention to detail and delivering high-quality work.
• Professional communication with stakeholders at all levels.
• Proactive, independent, and able to take ownership of tasks.
• Discretion handling confidential information and sound judgement.

Responsibilities

• Coordinate meetings, agendas, minutes and action tracking.
• Manage priorities and reporting across the leadership team.
• Organise staff events, travel, training and key meetings.
• Maintain project plans, schedules and action registers.
• Provide general administration across INEX and related businesses.

Skills

Support senior leaders

Organisational skills

Attention to detail

Professional communication

Proactive attitude

Confidentiality

Process improvement

Microsoft 365

Tools

Microsoft 365

Job description

INEX, New Zealand's leading aluminium extruder, is seeking an experienced Executive & Business Support Coordinator to support a busy leadership team. You’ll manage priorities, coordinate meetings and events, and maintain essential processes with discretion.

You’ll excel at organisation, communicate confidently with senior managers, and bring strong Microsoft 365 skills to support cross-functional teams across INEX and associated businesses.