Executive Support & Operations Coordinator

Xero; Auckland; On-site; NZD 65,000 - 85,000; Full time

Job summary

Xero in Auckland is seeking a Business Support Coordinator to provide essential administrative support to the Executive General Managers and Senior Leaders. You will coordinate across domains in a fast-paced, global environment, ensuring smooth daily operations.

You will manage diaries, travel, expenses, events, onboarding, contracts and relationships across the business. A proactive, problem-solving mindset is essential to reduce friction and deliver improvements.

Qualifications

• Experience supporting senior leaders in a fast-paced, global environment.
• Ability to manage competing priorities with discretion and judgement.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication across all levels.

Responsibilities

• Provide administrative support to senior leaders, including diary management, travel bookings, expense claims, and meeting coordination.
• Coordinate the annual events calendar and assist with planning as needed.
• Build strong working relationships across the group, wider business, and admin community.
• Raise and track purchase orders, manage contracts, and support payment processes where relevant.
• Organise and support leadership events, meetings, workshops, and ensure timely distribution of materials.
• Collaborate with EAs to support wider team events (All Hands, AMAs, offsites, roadshows, Board & Committee Meetings).
• Support onboarding for new starters.
• Liaise between the EGM team and wider business to coordinate diaries, events, and resources.
• Champion global ways of working and effective team communication.

Skills

Experience supporting senior leaders

Highly organised

Strong communication

Time zone coordination

Job description

Xero in Auckland is seeking a Business Support Coordinator to provide essential administrative support to the Executive General Managers and Senior Leaders. You will coordinate across domains in a fast-paced, global environment, ensuring smooth daily operations.

You will manage diaries, travel, expenses, events, onboarding, contracts and relationships across the business. A proactive, problem-solving mindset is essential to reduce friction and deliver improvements.