Executive Support & Operations Coordinator

Apply; Wellington; Hybrid; NZD 64,000 - 90,000; Full time

Job summary

Xero in Wellington is seeking a Business Support Coordinator to help keep daily operations running smoothly. You will provide executive support to the Executive General Managers and Senior Leaders, handling calendars, travel, and meeting logistics.

You’ll coordinate the annual events calendar with the operations support team, build strong relationships across the group, raise purchase orders, manage contracts, and support onboarding for new starters.

Qualifications

• Proven experience supporting senior leaders in a fast-paced environment.

Responsibilities

• Provide administrative support to senior leaders, including diary management, travel bookings, expense claims, and meeting coordination.
• Coordinate the annual events calendar with the operations support team and assist with planning as needed.
• Build strong working relationships across your group, the wider business, and the admin community.
• Raise and track purchase orders, manage contracts, and support payment processes where relevant.
• Organise and support leadership events, meetings, workshops, and ensure timely distribution of materials.
• Collaborate with EAs to support wider team events (e.g. All Hands, AMAs, offsites, road shows, Board & Committee Meetings, AGM).
• Support onboarding for new starters
• Liaise between the EGM team and wider business to coordinate diaries, events, and resources
• Champion global ways of working and effective team communication

Job description

Xero in Wellington is seeking a Business Support Coordinator to help keep daily operations running smoothly. You will provide executive support to the Executive General Managers and Senior Leaders, handling calendars, travel, and meeting logistics.

You’ll coordinate the annual events calendar with the operations support team, build strong relationships across the group, raise purchase orders, manage contracts, and support onboarding for new starters.