Executive Support & Events Coordinator

Xero; Auckland; On-site; NZD 65,000 - 90,000; Full time

Job summary

Xero Auckland is seeking a Business Support Coordinator to help keep our team running smoothly. You’ll provide proactive admin support to the Executive General Managers and Senior Leaders, coordinating diaries, travel, expenses and meetings.

In a fast-paced, global environment you’ll build strong relationships, streamline processes and champion effective teamwork across time zones. You’ll also manage events, onboarding for new starters and purchasing workflows to ensure seamless operations.

Qualifications

• Proven experience providing administrative support to senior leaders.
• Strong organisational and prioritisation skills in a fast-paced environment.
• Ability to communicate effectively across time zones and levels.

Responsibilities

• Provide administrative support to senior leaders, including diary management, travel bookings, expense claims, and meeting coordination.
• Coordinate the XLT annual events calendar with the operations support team and assist with planning as needed.
• Build strong working relationships across your group, the wider business, and the admin community.
• Raise and track purchase orders, manage contracts, and support payment processes where relevant.
• Organise and support leadership events, meetings, workshops, and ensure timely distribution of materials.
• Collaborate with EAs to support wider team events (e.g. All Hands, AMAs, offsites, roadshows, Board & Committee Meetings, AGM).
• Support onboarding for new starters.
• Liaise between the EGM team and wider business to coordinate diaries, events, and resources.
• Champion global ways of working and effective team communication.

Skills

Diary management

Travel bookings

Expense claims

Meeting coordination

Relationship building

Communication skills

Cross-time zones

Job description

Xero Auckland is seeking a Business Support Coordinator to help keep our team running smoothly. You’ll provide proactive admin support to the Executive General Managers and Senior Leaders, coordinating diaries, travel, expenses and meetings.

In a fast-paced, global environment you’ll build strong relationships, streamline processes and champion effective teamwork across time zones. You’ll also manage events, onboarding for new starters and purchasing workflows to ensure seamless operations.