Kaitiaki

Te Whatu Ora - Health New Zealand; Auckland; On-site; NZD 75,000 - 110,000; Full time

Benefits offered by this job

Free Southern Cross health insurance

Life and income protection insurance

Enhanced parental leave

Habit Health+ access and EAP

PERKS staff rewards and discounts

Service recognition rewards

Ongoing training, development and upsk

Job summary

INEX, New Zealand's leading aluminium extruder, is seeking an experienced Executive & Business Support Coordinator to support a busy leadership team. You’ll manage priorities, coordinate meetings and events, and maintain essential processes with discretion.

You’ll excel at organisation, communicate confidently with senior managers, and bring strong Microsoft 365 skills to support cross-functional teams across INEX and associated businesses.

Qualifications

• Experience supporting senior leaders in a corporate environment.
• Exceptional organisation with the ability to juggle multiple priorities.
• Attention to detail and delivering high-quality work.
• Professional communication with stakeholders at all levels.
• Proactive, independent, and able to take ownership of tasks.
• Discretion handling confidential information and sound judgement.

Responsibilities

• Coordinate meetings, agendas, minutes and action tracking.
• Manage priorities and reporting across the leadership team.
• Organise staff events, travel, training and key meetings.
• Maintain project plans, schedules and action registers.
• Provide general administration across INEX and related businesses.

Skills

Support senior leaders

Organisational skills

Attention to detail

Professional communication

Proactive attitude

Confidentiality

Process improvement

Microsoft 365

Tools

Microsoft 365

Job description

Executive & Business Support Coordinator

We\'re partnering with a well-respected organisation to find an exceptional Executive & Business Support Coordinator who thrives on being the person that keeps everything running smoothly behind the scenes.

This is a varied role supporting a senior leader and leadership team, where no two days are the same. You\'ll be trusted to manage priorities, coordinate meetings and projects, organise events and training, keep important processes on track and build strong relationships across the business. You\'ll be someone who enjoys taking ownership, sees what needs doing before being asked and takes pride in delivering work of the highest standard.

We\'re looking for someone who:

• Has experience supporting senior leaders
• Is exceptionally organised and able to juggle multiple priorities with ease
• Has outstanding attention to detail and takes pride in producing high-quality work
• Communicates professionally and confidently with people at all levels
• Is proactive, resourceful and comfortable working independently
• Can be trusted with highly confidential information and exercises sound judgement
• Enjoys improving processes and is confident using Microsoft 365 and other business systems

This role would suit someone who genuinely enjoys being the 'go-to' person, someone who is calm under pressure, loves bringing order to complexity and gets satisfaction from making life easier for others.

In return, you\'ll join a collaborative and supportive environment where your contribution is valued, your initiative is encouraged and you\'ll have the opportunity to play a key role in supporting a busy leadership team.

If you\'re an experienced business support professional looking for a role where you can make a real impact, we\'d love to hear from you.

Our client, INEX, is New Zealand\'s leading aluminium extruder, proudly based in Te Rapa, Hamilton. For more than 25 years, they\'ve been supplying high-quality aluminium products used in buildings, infrastructure, transport and everyday products across New Zealand and Australia.

INEX has built its reputation not only on the quality of its products, but on the people behind them. The business takes pride in doing the basics well, supporting one another and fostering a culture built on teamwork, respect and accountability. Employees are encouraged to contribute, continue learning and take pride in the role they play in the company\'s success.

The Opportunity

This is a great role for someone who enjoys being at the centre of a busy organisation - keeping senior leaders organised, coordinating meetings and reporting, managing travel and events and making sure the many moving parts behind the scenes come together seamlessly.

Joining INEX means becoming part of a well-established New Zealand manufacturer where people genuinely look out for one another and everyone plays an important part in achieving shared goals.

What you\'ll be doing

You\'ll be a central point of coordination across the business, someone who can anticipate what needs to happen, keep multiple priorities moving and make sure the details are taken care of.

A typical day may include:

• Supporting management team activities and priorities
• Preparing for meetings, including agendas, minutes and action tracking
• Maintaining project plans, schedules and action registers
• Arranging domestic and international travel, including bookings, changes and cancellations
• Organising staff functions, workshops, farewells and other company events
• Managing office supplies, records, equipment and general workplace support
• Providing general administration support across INEX and associated businesses

What will make you successful

You enjoy being the person who brings organisation and structure to a busy environment. You\'re comfortable juggling requests from different people, know how to prioritise and don\'t need to wait to be told what to do next.

A confident communicator, you are comfortable working with senior managers, following up on actions and ensuring things get done, while maintaining a high level of professionalism, confidentiality and discretion. You\'ll also bring an advanced Microsoft 365 skillset with the ability to quickly learn new systems, technology and digital tools.

Why INEX?

They\'re building a reputation as a great employer in the Waikato - through action, not promises. Their people stay because they\'re respected, supported and proud of the work they do.

INEX know that being a good employer means more than just turning up to be paid. At INEX, their benefits include:

• Free Southern Cross health insurance
• Life and income protection insurance
• Enhanced parental leave
• Habit Health+ access and EAP
• PERKS staff rewards and discounts
• Service recognition rewards
• Ongoing training, development and progression opportunities

If you\'re an experienced senior administrator looking for a role where you can become a trusted part of the business we\'d love to hear from you.