Security Operations & Admin Coordinator (Hybrid)

Gallagher Security; Auckland; Hybrid; NZD 70,000 - 100,000; Full time

Job summary

INEX in Hamilton, NZ, is seeking an Executive & Business Support Coordinator to keep a busy leadership team running smoothly. You will coordinate meetings, track actions and projects, and manage travel and events with efficiency and discretion.

Join a well-established NZ manufacturer that values teamwork, accountability and proactive processes. You’ll be the go-to person for executive support, ensuring high-quality work and calm efficiency across busy days.

Qualifications

• Supports senior leaders and leadership teams with proactive coordination.
• Exceptional organisation with ability to manage multiple priorities.
• Attention to detail and ability to deliver high-quality work.
• Professional communication with stakeholders at all levels.

Responsibilities

• Coordinate meetings, agendas, minutes and action tracking.
• Maintain project plans, schedules and action registers.
• Arrange domestic and international travel and events.
• Support travel and events planning and reporting for leadership.

Job description

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Executive & Business Support Coordinator

We’re partnering with a well-respected organisation to find an exceptional Executive & Business Support Coordinator who thrives on being the person that keeps everything running smoothly behind the scenes.

This is a varied role supporting a senior leader and leadership team, where no two days are the same. You’ll be trusted to manage priorities, coordinate meetings and projects, organise events and training, keep important processes on track and build strong relationships across the business. You’ll be someone who enjoys taking ownership, sees what needs doing before being asked and takes pride in delivering work of the highest standard.

We’re looking for someone who:

• Has experience supporting senior leaders
• Is exceptionally organised and able to juggle multiple priorities with ease
• Has outstanding attention to detail and takes pride in producing high-quality work
• Communicates professionally and confidently with people at all levels
• Is proactive, resourceful and comfortable working independently
• Can be trusted with highly confidential information and exercises sound judgement
• Enjoys improving processes and is confident using Microsoft 365 and other business systems

This role would suit someone who genuinely enjoys being the “go-to” person, someone who is calm under pressure, loves bringing order to complexity and gets satisfaction from making life easier for others.

In return, you’ll join a collaborative and supportive environment where your contribution is valued, your initiative is encouraged and you’ll have the opportunity to play a key role in supporting a busy leadership team.

If you’re an experienced business support professional looking for a role where you can make a real impact, we’d love to hear from you.

At INEX, they’re proud of the work they do – and just as proud of how they do it.

Our client, INEX, is New Zealand’s leading aluminium extruder, proudly based in Te Rapa, Hamilton. For more than 25 years, they’ve been supplying high-quality aluminium products used in buildings, infrastructure, transport and everyday products across New Zealand and Australia.

INEX has built its reputation not only on the quality of its products, but on the people behind them. The business takes pride in doing the basics well, supporting one another and fostering a culture built on teamwork, respect and accountability. Employees are encouraged to contribute, continue learning and take pride in the role they play in the company’s success.

The Opportunity

This is a great role for someone who enjoys being at the centre of a busy organisation – keeping senior leaders organised, coordinating meetings and reporting, managing travel and events and making sure the many moving parts behind the scenes come together seamlessly.

Joining INEX means becoming part of a well-established New Zealand manufacturer where people genuinely look out for one another and everyone plays an important part in achieving shared goals.

What you’ll be doing

You’ll be a central point of coordination across the business, someone who can anticipate what needs to happen, keep multiple priorities moving and make sure the details are taken care of.

A typical day may include:

• Supporting management team activities and priorities
• Preparing for meetings, including agendas, minutes and action tracking
• Maintaining project plans, schedules and action registers
• Arranging domestic and international travel, including bookings, changes