24/7 Hospital Voice Communications Administrator

North Island - Waikato Hamilton; Auckland; On-site; NZD 60,000 - 80,000; Full time

Job summary

SS Rentals is seeking an organised Office Manager to oversee daily office administration, handle customer enquiries, rental documents, invoicing, and vehicle records. The role supports management and coordinates with customers and suppliers to ensure accurate records and timely payments.

You will manage bookings, travel, supplier liaison, and reporting while maintaining filing systems and assisting with accounts payable/receivable as required.

Qualifications

• Clear communication and organisational skills; detail-oriented.
• Basic accounting knowledge and comfort with common office software.

Responsibilities

• Manage daily office administration and records.
• Answer calls, emails and enquiries; prepare quotes and documents.
• Prepare rental agreements and invoices; maintain payment records.

Skills

Communication

Organisation

Attention to detail

Basic accounting

Computers & software

Tools

Xero

Job description

Office Manager

Hamilton SS Rentals

Posted 8 days ago

Job Description

SS Rentals is looking for an organised and reliable Office Manager to manage daily office administration, customer enquiries, rental documents, invoicing, vehicle records and bookings. The role involves supporting management, coordinating with customers and suppliers, following up payments, and ensuring business records are kept accurate and up to date.

SS Partnership Ltd T/A SS Rentals is looking for a reliable and organised Office Manager to join our team in Cambridge, Waikato.

The Office Manager will be responsible for managing the day-to-day administration of our truck and trailer rental business and supporting management to ensure smooth business operations.

Key duties will include:

• Managing daily office administration and business records.
• Answering customer calls, emails and general enquiries.
• Preparing and sending rental quotes to customers.
• Preparing rental agreements, lease agreements and other business documents.
• Creating and sending customer invoices and maintaining accurate payment records.
• Following up outstanding accounts and overdue payments.
• Managing customer information and maintaining accurate rental records.
• Coordinating truck and trailer bookings, pickups and returns.
• Maintaining vehicle records, including registration, COF, servicing and maintenance information.
• Coordinating with workshops regarding vehicle servicing and repairs.
• Maintaining pre-hire and post-hire inspection records.
• Communicating with customers regarding vehicle availability and rental requirements.
• Liaising with suppliers, workshops, insurance providers and other service providers.
• Assisting with accounts payable and accounts receivable.
• Maintaining electronic and physical filing systems.
• Preparing reports and documents for management when required.
• Ordering office supplies and managing general office requirements.
• Providing general administrative and operational support to management.
• Completing other reasonable office and administrative duties as required.

The successful candidate should have good communication and organisational skills, attention to detail, basic accounting knowledge and confidence using computers and office software. Experience with Xero and/or the transport, logistics or vehicle rental industry would be an advantage.

Our client, INEX, is New Zealand’s leading aluminium extruder, proudly based in Te Rapa, Hamilton. For more than 25 years, they’ve been supplying high-quality aluminium products used in buildings, infrastructure, transport and everyday products across New Zealand and Australia.

INEX has built its reputation not only on the quality of its products, but on the people behind them. The business takes pride in doing the basics well, supporting one another and fostering a culture built on teamwork, respect and accountability. Employees are encouraged to contribute, continue learning and take pride in the role they play in the company’s success.

The Opportunity

This is a great role for someone who enjoys being at the centre of a busy organisation – keeping senior leaders organised, coordinating meetings and reporting, managing travel and events and making sure the many moving parts behind the scenes come together seamlessly.

Joining INEX means becoming part of a well-established New Zealand manufacturer where people genuinely look out for one another and everyone plays an important part in achieving shared goals.

What you’ll be doing

You’ll be a central point of coordination across the business, someone who can anticipate what needs to happen, keep multiple priorities moving and make sure the details are taken care of.

A typical day may include:

• Supporting management team activities and priorities
• Preparing for meetings, including agendas, minutes and action tracking
• Maintaining project plans, schedules and action registers
• Arranging domestic and international travel, including bookings, changes and cancellations
• Organising staff functions, workshops, farewells and other company events
• Managing office supplies, records, equipment and general workplace support
• Providing general administration support across INEX and associated businesses

What will make you successful