Executive Office & Operations Coordinator

Department of Corrections NZ; Wellington; Hybrid; NZD 66,000 - 71,000; Full time

Job summary

The Department of Corrections NZ is seeking an Executive Officer to support a busy team at our Wellington site. This permanent, full-time role focuses on administration, office systems, and stakeholder coordination across two sites.

It involves managing referrals, meetings, travel, budgeting and reporting, and maintaining records with a high standard of service. Based at Adelaide Road Service Centre, you will support the Manager of Psychological Services Wellington Area Group and ensure

Qualifications

• Experience in office administration and MS Office suite.
• Strong organisational and communication abilities.
• Ability to coordinate multiple tasks and meet deadlines.

Responsibilities

• Coordinate and manage referral processes and Parole Board requests.
• Organise meetings, functions, seminars and events for the team.
• Coordinate travel and expenses for staff.
• Represent Health, Safety and Wellbeing for the team.
• Assist budgeting, reporting, presentations and general correspondence.
• Maintain equipment and facilities; tidy records and files.
• Develop and improve office systems for efficiency and compliance.
• Support Manager with Ministerial and Official Information Act requests.
• Collaborate with other Department offices in Wellington and Upper Hutt.

Skills

Office administration

MS Office proficiency

Communication skills

Organisational skills

Education

Administrative experience or related qualification

Tools

MS Office

Record keeping systems

Job description

The Department of Corrections NZ is seeking an Executive Officer to support a busy team at our Wellington site. This permanent, full-time role focuses on administration, office systems, and stakeholder coordination across two sites.

It involves managing referrals, meetings, travel, budgeting and reporting, and maintaining records with a high standard of service. Based at Adelaide Road Service Centre, you will support the Manager of Psychological Services Wellington Area Group and ensure