Executive Officer

Department of Corrections NZ; Wellington; Hybrid; NZD 66,000 - 71,000; Full time

Job summary

The Department of Corrections NZ is seeking an Executive Officer to support a busy team at our Wellington site. This permanent, full-time role focuses on administration, office systems, and stakeholder coordination across two sites.

It involves managing referrals, meetings, travel, budgeting and reporting, and maintaining records with a high standard of service. Based at Adelaide Road Service Centre, you will support the Manager of Psychological Services Wellington Area Group and ensure

Qualifications

• Experience in office administration and MS Office suite.
• Strong organisational and communication abilities.
• Ability to coordinate multiple tasks and meet deadlines.

Responsibilities

• Coordinate and manage referral processes and Parole Board requests.
• Organise meetings, functions, seminars and events for the team.
• Coordinate travel and expenses for staff.
• Represent Health, Safety and Wellbeing for the team.
• Assist budgeting, reporting, presentations and general correspondence.
• Maintain equipment and facilities; tidy records and files.
• Develop and improve office systems for efficiency and compliance.
• Support Manager with Ministerial and Official Information Act requests.
• Collaborate with other Department offices in Wellington and Upper Hutt.

Skills

Office administration

MS Office proficiency

Communication skills

Organisational skills

Education

Administrative experience or related qualification

Tools

MS Office

Record keeping systems

Job description

# Executive Officer## About this role* **Administration role with responsibilities aligned with our service focus*** **Support a busy team of professionals and ensure the office processes run smoothly!*** **Permanent, fulltime role, 40 hours per week Monday – Friday, starting early December****Mōu | About you**We are looking for a strong team player who can ensure our office systems run effectively and who is keen to be an integral part of our positive service culture. Based in our Adelaide Road Service Centre, you will work closely with the Manager of the Psychological Services Wellington Area Group to support our registered clinical professionals in the provision of their work, office processes and project activities across two sites.With a keen eye for detail, you will be instrumental in supporting our psychology service, acting as a key point of contact for internal and external customers and stakeholders across the country. Possessing effective communication and organisational skills, responsibilities will be dynamic and everyday can be a little different and tasks will include:* Co-ordination and management of the referral process and Parole Board requests,* Co-ordination and organisation of meetings, functions, seminars and other events on behalf of the team.* Travel and expenses coordination.* Health, Safety and Wellbeing representation.* Budgeting and reporting, presentations, reception duties and general correspondence* Equipment and facilities maintenance.* Maintaining and updating records, systems and files.* Developing office systems that enhance efficiencies and ensure legal and professional obligations are met.* Supporting the Manager Psychological Services with Ministerial and Official Information Act requests.* Working alongside other departmental psychological services offices, particularly in Wellington and Upper Hutt, and supporting projects.With your natural can-do attitude you will quickly identify, address and resolve the needs of the service as they arise. You will demonstrate competency in the MS suite of applications, be meticulous in the recording and maintaining of information and committed to delivering a high level of service to our organisation.If you can communicate well, organise effectively, multi-task to meet deadlines, experienced in using computer software, and navigating a large organisation, apply now and become part of our team!**Ngā painga | The benefits**The salary for this role from 1st December 2026 is $66,488 - $70,588 per annum. Appointment and remuneration will reflect skills and experience relevant to the role.**Mō mātou | About us**Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Māori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whānau (relationships) to guide our work and achieve the goals of our Hōkai Rangi strategy.We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.**Tono ināianei | Apply Now**To submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency – applications received via email will not be considered.When applying, submit a tailored **CV and a cover letter** describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work.**Applications close on: Tuesday 3rd November 2026.**If you have any questions or want to learn more about a career with us, contact [e-mail], or visit **careers.corrections.govt.nz.****We are not accepting applications via recruitment agencies for this role. Unsolicited CVs submitted by agencies will not be accepted and no agency fees will apply.**## Job details| | || --- | --- || Job reference: | APA/1953431 || Location: | Wellington (Te Whanganui a Tara) || Date posted: | 20-Oct-2026 || Application close date: | 03-Nov-2026 || Attachments: | Collective\\_Executive\\_Officer.pdf (PDF, 103KB)Position Description |